Transcript Information

 

What is an official transcript?

An official transcript is a certified statement of your academic record at Gordon-Conwell Theological Seminary. Official transcripts are printed on security sensitive paper containing the seal of Gordon-Conwell and the signature of the Registrar. Coursework completed for different degrees at Gordon-Conwell will appear on separate sections of the transcript. When a transcript is released it contains a complete record of all academic work at Gordon-Conwell. Your transcript lists all completed courses with grades and all courses in progress. For your protection, we will not release an official transcript without your signature.

Back to Top

What is needed to request a transcript?

In order to release your official transcript in a timely fashion, please provide the information listed below when you make your request. For your convenience we recommend that you complete our Transcript Request Form to ensure that all required information is provided.

  1. Your current name and your name at the time of attendance (if different)
  2. Your signature
  3. Degree program
  4. Dates of attendance
  5. Student identification number (if known)
  6. Social security number
  7. Date of Birth
  8. Number of copies requested
  9. Name and full address for where the transcripts are to be mailed
  10. Your current permanent address and phone number
  11. Phone number where you can be reached during the day
  12. Any payment that is required

Back to Top

Where should I send my request?

Transcripts requests can be made by mail, by fax, in person, or can be scanned and attached to an email. All transcripts are issued from the Registration Office at Gordon-Conwell's main campus in South Hamilton, Massachusetts even if a student attended a different campus. However, any questions regarding what appears on transcripts that have been issued should be directed to the Registration Office at the student's home campus. Under no circumstances will a transcript request be honored if made by phone. Electronic signatures are not accepted by Gordon-Conwell Theological Seminary.

Requests by mail:

All requests made by mail must include a check or money order for any applicable fees. All requests by mail should be sent to:

Gordon-Conwell Theological Seminary
Registration Office
130 Essex Street
South Hamilton, MA 01982-2317

Requests by fax (978) 646 4566:

All requests by fax must include a copy of a check or money order for any applicable fees. Any payments should be marked with the words "Transcript Payment" and then mailed by the following business day to:

Gordon-Conwell Theological Seminary
Cashier's Office
130 Essex Street
South Hamilton, MA 01982-2317

Requests by email:

A completed transcript request form or a signed letter with all required information can be scanned, and the file attached to an email sent to the Registration Office at regstr@gcts.edu. No unsigned requests will be honored.  Electronic signatures are not accepted by Gordon-Conwell Theological Seminary.

All scanned and emailed requests must include a copy of a check or money order for any applicable fees. Any payments should be marked with the words "Transcript Payment" and then mailed by the following business day to:

Gordon-Conwell Theological Seminary
Cashier's Office
130 Essex Street
South Hamilton, MA 01982-2317

Requests in person:

Transcripts may be requested in person at the Registration Office on the South Hamilton campus only. All payments for any applicable fees should be paid in advance at the cashier's window. Requests not made during office hours may be placed in the Registration Office inbox located directly outside the office.

Back to Top

How much does a transcript cost?

Standard Processing: No Charge (5-10 business days processing time; limit of five per week)
RUSH Processing: $5 per transcript (1-2 business days processing time)

There is no fee for Standard Processing (5 - 10 business days) for the first five transcripts in any given week. Every transcript that exceeds the five-per-week limit will cost $5 per transcript. There is a $5 per transcript charge for RUSH Processing (1 - 2 business days) and faxed transcripts. This payment must be received before transcripts will be released, except when the request is made by fax. When a request is sent by fax, a copy of a check or money order for the proper amount must accompany the request. The check or money order should subsequently be mailed to Gordon-Conwell by the following business day. Payments cannot be made by credit card.

Back to Top

How long does it take for a transcript to be issued?

Standard Processing: 5-10 business days (no charge; limit of five per week)
RUSH Processing: 1-2 business days ($5 charge per transcript)

A transcript request takes 5-10 business days to be processed for Standard Processing. RUSH Processing is available at a cost of $5 per transcript and takes 1-2 business days to be processed. A full, accurate address must be provided in order to ensure the best service possible. The Registration Office at Gordon-Conwell is not responsible for the service of the United States Postal Service; however, if a transcript is not received we will send it again upon notification from the student at no additional charge.

Back to Top

What situations prevent a transcript from being issued?

  • No transcripts will be issued if the student has not fulfilled all financial obligations to Gordon-Conwell. If a request is denied due to outstanding financial obligations then the request must be submitted again after all accounts are settled. Unless all payments are made and the request is submitted again we cannot ensure that your transcripts will be sent.
  • A transcript will not be released if the proper information is not included with the request.
  • Your signature absolutely must accompany any request for a transcript.

Back to Top

What about transcripts from other schools?

Gordon-Conwell will not under any circumstances release a transcript from another institution or any copies of that transcript. To receive a transcript issued by another institution a student must request it directly from that institution.

Back to Top