Hamilton Application FAQ's
- How do I apply for Financial Aid at GCTS?
- Why is so much paperwork and time necessary to process my financial aid application?
- How long will it take for my Financial Aid Application to be processed?
- I am a prospective student, but have not been accepted yet, will my financial aid application be processed?
- How does my admission status (limited enrollment, visiting, provisional, etc.) affect my financial aid?
- How am I supposed to keep track of all my correspondence and records?
- What can delay my financial aid beyond the normal processing time?
- What expenses can I pay with loan funds?
- When are loans disbursed?
- What academic requirements or conditions must be met in order to receive financial aid?
- How is financial aid applied to my student account?
- Who do I talk to about my bill or my student account?
Hamilton Application Answers
- Q:How do I apply for Financial Aid at GCTS?
There are two forms to complete and submit to apply for Financial Aid at GCTS. They are the FAFSA and the GCTS Financial Aid Form. Links are found under “Applying for Financial Aid” on our website. The Financial Aid office collects these forms and begins an ongoing process of awarding new and returning students after May 1st. These awards are sent via email, generally to the GCTS email or to the email that was listed on your FAFSA. If you have not submitted both forms, you will not receive any notice or award from GCTS.Top
- Q:Why is so much paperwork and time necessary to process my financial aid application?
Some of the Institutional grant programs at GCTS that involve the Admissions, Partnership or Pierce Departments have application deadlines and then require time to review applications and notify students of the results. (See the Scholarship section of the GCTS webpage for more information.) Once the scholarship/grant is offered by these Departments, a list of recipients is given to the Financial Aid office. If both the FAFSA and GCTS form are in for the student, the Financial Aid office is then able to offer a student an accurate Financial Aid award based on the information given.Top
In order for GCTS to participate in federal aid programs we must comply with numerous federal regulations. Each application for financial aid goes through a detailed review process. Some applicants are selected by the government for a process called verification. In such cases we must collect further documentation and compare it with all other information in your file. This takes time.
- Q:How long will it take for my Financial Aid Application to be processed?
If you turn in your form by the priority deadline, you can expect an awards notification letter one month later. These are sent via email, usually to the email address that is on the FAFSA. For example, a new student who turned in their application (FAFSA and GCTS form) by the priority deadline of April 15th can expect to receive an award notification by mid May. If you did not turn both forms by the deadline, you can expect an award letter emailed as soon as possible after both forms are received. If you have submitted both the FAFSA and GCTS form and have not been awarded by July 1st, contact the Financial Aid office to see if there is a problem.Top
- Q:I am a prospective student, but have not been accepted yet, will my financial aid application be processed?
Only financial aid applications of students who are accepted or currently enrolled will be processed. Once you have been accepted your financial aid application will then be processed.Top
- Q:How does my admission status (limited enrollment, visiting, provisional, etc.) affect my financial aid?
Only students admitted into a degree seeking or certificate program may receive financial aid.Top
- Q:How am I supposed to keep track of all my correspondence and records?
We recommend that you create a file system to organize your financial aid records- a binder for hardcopies and an online folder set up on your computer for electronic communication.Top
- Q:What can delay my financial aid beyond the normal processing time?
The common delays are due to:
- Incomplete, incorrectly completed, or late applications
- Failure to submit requested documentation in a timely manner
- An address or phone number that has not been updated
- Certain issues which require a long time to resolve, such as a default on a prior student loan, failure to register for the Selective Service, etc.
- Where do I find the basic eligibility requirements for Federal aid?
- Federal aid is subject to extensive regulations with which GCTS must comply. These affect your eligibility for financial aid (sometimes retroactively!). You need to become familiar with the basic regulations so that you can avoid serious dilemmas. Please carefully read and understand your award terms and conditions and all the materials provided to you by our office and by the Direct Loan servicing center. If you have questions, please contact the Financial Aid Office.
- Q:What expenses can I pay with loan funds?
Federal loan funds are intended to help students with tuition, books, fees and living expenses. Any loan refund you receive is for this purpose.Top
- Q:When are loans disbursed?
If all is in order for your loan to be disbursed, depending on the campus you attend, the first FALL, SPRING or SUMMER semester loan disbursements are expected 2-3 weeks after classes begin. The Financial Aid office will send notification via email that the funds have been posted to your account.Top
- Q:What academic requirements or conditions must be met in order to receive financial aid?
You must be making satisfactory academic progress before loan funds may be received. Satisfactory academic progress is defined as: 1) maintaining a GPA consistent with or higher than the minimum required for the student’s degree program; 2) maintaining a completion rate of 67% or higher for all courses attempted (including withdrawals); and 3) being on track to complete the student’s degree program within 150% or less of the credits required for the program.Top
- Q:How is financial aid applied to my student account?
Financial aid is electronically posted to your student account. Loan funds arrive by Electronic Funds Transfer (EFT) and are posted to your account the same week they arrive. Grant and scholarship funds are posted to your account in the 4th week of the semester. Before any funds are applied to your student account, a series of eligibility checks determine whether you still meet the criteria to receive them.Top
- Q:Who do I talk to about my bill or my student account?
Contact the Student Billing office in Financial Services at (978) 646-4049 or firstname.lastname@example.org. (Note: this is not the Financial Aid office.)Top