Goddard Library Manual

CONTENTS

  1. Welcome to Goddard Library
  2. Statement of Philosophy and Attitude
  3. Mission of the Gordon-Conwell Library Program
  4. How to Find What You Are Looking For
  5. Circulation Policies and Procedures
  6. Special Library Services
  7. Your Cooperation is Much Appreciated!
  8. Donations
    APPENDIX: Boston Theological Institute Library Committee Policy Statements

 


 

1. Welcome to Goddard Library

 

The library exists to serve the Gordon-Conwell community, but it is open for internal use by the general public as well.

Goddard Library is designed to support the training of theological students from an evangelical perspective. Collecting areas include philosophy of religion, biblical studies, church history, theology, pastoral ministry, world missions, and evangelism. Special attention is given to the evangelical tradition, especially in New England.

The Gordon-Conwell collections number approximately a quarter million items (books, bound periodicals, microforms), of which about 4,000 are at CUME, 40,000 in Charlotte, and the rest on the Hamilton campus. We also provide electronic access to a wide variety of bibliographic and full text sources.

Back to Top

2. Statement of Philosophy and Attitude

Goddard Library's underlying principle is one of service to library users in the context of careful management of resources for the sake of the whole Gordon-Conwell community. This principle permeates the library's policies, guidelines, procedures, and individual arrangements.

Back to Top

3. Mission of the Gordon-Conwell Library Program

July 1988; Revision as submitted to President Cooley, January 3, 1991; with minor adjustments, May 20, 1993.

The mission of the Gordon-Conwell library program is:

  1. To serve as a partner with the faculty in the educational endeavor of the seminary by making available for access academic information (in all formats) and by providing sources related to the world of preserved information. In this context, the library program is especially intended:
    1. To support the curriculum of Gordon-Conwell, particularly as broadly understood--that is, in terms of its consistent and long-range thrust. And,
    2. To enable both students and faculty to achieve a higher level of theological learning and study than is possible through the classroom and textbooks or indeed even through the whole of curricular study for a degree, and to expose them to valuable information which might otherwise be missed.
  2. In conjunction with other theological libraries, to serve as an ecclesiastical resource—in that context, aiding the mission of the church, assisting its leaders in grappling both with Christianity's intellectual challenges in the world and with the church's internal theological debates, and providing those leaders with or guiding them to information of practical use in church work.
  3. As a participant in the world of libraries, to play its part in the conservation of culture and to act as a resource for scholarship generally, by filling its distinctive niche and by building on its particular configuration of special interests according to the seminary's traditions, geographical locations, and long-term commitments and goals.
  4. To play its part in networks of information access, at least to the degree that this is balanced with the Gordon-Conwell library program's use of those networks.
  5. Creatively to stimulate, facilitate, and contribute to scholarship insofar as this is a natural extension of other elements of its mission.
  6. To discharge relational responsibilities, e.g. to Gordon College, to the Boston Theological Institute, and to the American Theological Library Association.

The Gordon-Conwell libraries consist not just of bricks, mortar, and informational materials, but just as essentially of their staffs, which means that any one of the libraries is not just a repository of information but a living, vital, interactive, service-oriented organism; and its mission should be understood that way.

Back to Top

4. How to Find What You Are Looking For

4.1. Books (including theses), microforms, video recordings, and some sound recordings are listed in the Online Public Access Catalog (OPAC or PAC). The OPAC is accessible at any time via the internet (http://onlinecatalog.gordonconwell.edu). It will tell you which of the GCTS libraries owns the item, whether it is on the shelf, in reshelving, or on order, and the due dates of books that are checked out.

4.2. Periodicals. Most periodicals will be cataloged in the OPAC by the end of 2005.

4.2.1. Location. Issues of the current year are arranged alphabetic- ally by title on shelves in the main reading room. Back issues are on the lower level.

4.2.2. Indexing. To find material in journals, use the periodical indexes. The most helpful is the American Theological Library Association's Religion Index, an extensive index of periodical articles, book reviews, collected essays, and theses published since 1949 (also available in print in annual editions). Now also consult the American Theological Library Association’s ATLAS, which has the full text of over fifty journals. The public access computers also include other indexes, some of which include the full text of the item.

4.3. Bibliographic center. The bibliographic center, which is directly across from the public access computers, complements the CD and online indexes. For a comprehensive bibliographic search, you may need to consult one or more of the specialized print indexes. Note especially: Elenchus Bibliographicus Biblicus, the most extensive international index of scholarly monographs, articles, and reviews in biblical studies.

4.4. Microforms. The word "microform" is a general term for microcard, microfiche, and microfilm. Among the sets included on microcards are the Patrologia Graeca and Patrologia Latina of J.-P. Migne; the Weimar edition of Martin Luther's works; and Early American Imprints, 1639-1800, which gives the text of nearly all books published in America through the year 1800. Microfiche materials include our theses (also in paper copy) and papers delivered at meetings of the Evangelical Theological Society.

4.5. Audiovisuals. A few hundred videos, hundreds of audio cassettes (mostly uncataloged), and a few kits (cataloged) are available.

4.6. Newspapers and magazines. The most recent issues of newspapers (Boston Globe, New York Times, Salem News, Wall Street Journal) and popular magazines (Christianity Today, US News, Time, Newsweek, New Yorker, Atlantic) are kept in the current periodicals area.

4.7. Rare books and special collections.

4.7.1. British and European imprints through 1720, American imprints through 1820, manuscripts, and deposit copies of theses are routinely placed in the rare book room. Other items are placed there on a selective basis.

4.7.2. Special collections. Goddard Library has many special collections, which are housed in the rare book rooms and cataloged on the OPAC (unless otherwise indicated below). These include:

4.7.2.1. The Adventual Collection, which documents the history of the Millerites and of Adventism and contains extensive publications on biblical prophecy.

4.7.2.2. The Ruth C. Aston Collection on Judaism and Christianity (which has been integrated into the general collection).

4.7.2.3. The Roger Babson Bible Collection, which documents the history of the Bible and which includes a number of manuscripts (among them Torah scrolls) and five incunabula, that is, books published within the first fifty years of printing history.

4.7.2.4. A collection of publications by Richard Baxter (1615-1691), the English Puritan divine, which includes several tomes published during his lifetime.

4.7.2.5. The papers of Lit-Sen Chang (b. 1904), formerly Lecturer in Missions at Gordon-Conwell (uncataloged).

4.7.2.6. The diaries and papers of F. L. Chapell (1836-1900), who was the first dean of the Gordon institution. Includes one letter from A. J. Gordon (uncataloged).

4.7.2.7. A small collection of letters by and memorabilia related to Russell H. Conwell (1843-1925), one of the school's founders (un-cataloged).

4.7.2.8. The archives of the Evangelistic Association of New Eng-land (now Vision New England; uncataloged).

4.7.2.9. A collection of sermons and letters by A. J. Gordon (1836-1895), another of the school's founders, along with letters to him from Maria Hale Gordon. Also memorabilia (uncataloged).

4.7.2.10. A collection of letters written by Maria Hale Gordon (1842-1921), wife of A. J. Gordon (uncataloged).

4.7.2.11. The historical archives of Gordon-Conwell Theological Seminary, which documents the development of the institution (uncataloged).

4.7.2.12. The James Howland Collection of the writings of George Macdonald (1824-1905), the Scottish novelist and poet (which has been integrated into the general collection).

4.7.2.13. A large collection of old hymnals (located in the high density storage).

4.7.2.14. The Samuel A. B. Mercer Collection of Assyro-Babylonian materials. (For the most part, this has been integrated into the general collection. Some exceptionally fragile materials are located in library storage.)

4.7.2.15. The library and papers of Harold John Ockenga (1905-1985), the first President of the merged institution known as Gordon-Conwell (10,000 items located chiefly on the third floor of the Academic Center). Includes one letter from A. J. Gordon.

4.7.2.16. The Sydney O. Porteous Collection of rare books and maps pertaining to the Holy Land and the Middle East.

4.7.2.17. A small collection of manuscripts by Charles Haddon Spurgeon (1834-1892), the renowned Baptist pastor in London (uncataloged).

4.7.2.18. A collection of manuscript sermons by Ebenezer Thayer (1734-1792), a Congregational pastor in Hampton, N.H. (uncataloged).

4.7.2.19. Papers and artifacts of Edward Smith Ufford (1851-1929), hymnwriter and Baptist pastor in Rockland, Maine (uncataloged).

4.7.2.20. The Stanley Washburn Collection of Isaac Backus (1724-1806), the Baptist minister and champion of religious liberty, which includes manuscript materials (uncataloged).

4.7.2.21. Some papers of J. Christy Wilson (1921-1999), formerly Professor of World Evangelization at Gordon-Conwell (un- cataloged).

4.7.2.22. The John Bunyan collection, ca. 500 items donated by William Nigel Kerr in 1999 (uncataloged).

4.7.2.23. For access, see the Director of the Library. Some materials may be unavailable because of confidentiality or because they may yet be in process of organization.

4.8. Syllabi. A collection of current course syllabi may be found on the table between the circulation desk and current periodicals. A selection of syllabi from previous semesters is kept in the vertical file.

4.9. Theses. All GCTS theses, except some of those received for deposit prior to 1970, have been cataloged and are listed in the OPAC. Many also have a copy in the stacks.

4.10. Vertical file materials. Several cabinets have been devoted to older syllabi, brochures, pamphlets, membership lists, bibliographies, and other ephemera. The files, partially cataloged, are arranged alphabetically by subject, except that three large groupings have been segregated: general; cults and new religious movements; and missions. Ask a librarian for access.

Back to Top

5. Circulation Policies and Procedures

5.1. Who may borrow? Any person who is welcome on campus may use materials within the library. However, external circulation is restricted to:

5.1.1. Gordon-Conwell students taking at least one course for credit at either the masters or doctoral level. This includes students in the Hamilton, Boston, Charlotte, and Jacksonville programs and those taking ex-tension courses for credit.

5.1.2. Ockenga Institute students.

5.1.3. Gordon-Conwell alumni/ae (anyone who has completed four or more courses).

5.1.4. Gordon-Conwell faculty, lecturers while actively teaching at GCTS, trustees, and staff members.

5.1.5. Adult residents of Hamilton, Massachusetts.

5.1.6. New England clergy (ordained or employed by a church).

5.1.7. Individuals who have been granted courtesy borrowing privileges by the Director of the Library, usually for a definite period of time.

5.1.8. Individuals who have been granted one-time borrowing privileges by any member of the full-time library staff. Application for such privileges involves a brief explanation of need and completion of the application form for the library card. However, no library card will be issued.

5.1.9. Duly certified students, faculty, and staff of Gordon College and of the schools of the Boston Theological Institute and the staff of the BTI office itself.

5.1.10. Guests who have paid a $30 fee (good for one year).

5.1.11. Responsible North American libraries on an interlibrary loan basis.

5.2. What about library cards?

5.2.1. All borrowers must present either a current Gordon-Conwell ID card or a current Gordon-Conwell library card. Application for a library card requires appropriate photo ID. Usually a library card can be issued within minutes at the circulation desk and is good for one year.

5.2.2. Borrowers are responsible for the materials which they have checked out in their name, and they will be required to pay fines, fees, and replacement costs that are incurred.

5.3. What may be borrowed?

5.3.1. Books from the circulating collection may be checked out for use outside the library or at a carrel unless on reserve (see reserve policy below). Materials in other media formats, such as kits, microforms, sound recordings, and vertical file items, may normally be checked out. If an item is checked out, a patron may have the circulation librarian put a “hold” on it. A “hold” cannot be renewed, and the one requesting it will be notified when the item returns.

5.3.2. Bibliographic center items, periodicals, reference volumes, syllabi, and materials in restricted areas, such as the rare book room, are not generally available for external circulation. Special permission may be sought, however, from the director of the library or from the reference librarian. Since such circulation transactions are procedurally irregular involving specially made check-out cards, borrowers must be sure that records are cleared at the circulation desk upon return of the materials. The fine structure for such irregular circulation transactions follows that of reserve materials.

5.4. Checking out library materials: Library materials must be checked out at the circulation desk. If no one is at the desk to attend you, ring the bell.

5.5. How many items may be checked out?

5.5.1. Students and staff may have up to twenty-five (25) items checked out at any one time. .

5.5.2. Faculty may have up to sixty (60) items at a time.

5.5.3. Guests are limited to ten (10) items at a time.

5.5.4. Audio-visual limits: CDs three (3), videos three (3), DVDs three (3), audio cassettes five (5). Exceptions may be granted by the director of the library or the circulation librarian.

5.5.5. For the sake of a course in progress or about to be in progress, the director of the library or the circulation librarian may limit to ten (10) the number of items on one topic that may be checked out.

5.5.6. Remote requests for library materials (e-mailed, phoned in, or written), are limited to a total of six (6) items checked out. Remote borrowing is limited to current GCTS students who are not taking a class at the campus from which they wish to borrow. Borrowers should provide the circulation librarian with specific titles and call numbers.

5.6. How long may an item be borrowed?

5.6.1. The normal loan period is twenty-eight days.

5.6.2. Exceptions:

5.6.2.1. Thesis loans. Gordon-Conwell students may apply to the circulation librarian for thesis loans of six months. These extended loans apply to materials related to theses only and are subject to recall after eight weeks. In implementing the policy, the circulation librarian requires from the student: (a) documentation of formal approval of the thesis topic, and (b) a list of the volumes involved.

5.6.2.2. Faculty loans. Gordon-Conwell faculty may borrow regularly circulating library materials for six months, subject to recall after twenty-eight (28) days. They may renew an item once. They may check periodicals out at the circulation desk for up to one week (scanning is a preferred alternative; see the reference librarian). Since such circulation transactions are procedurally irregular, borrowers must be sure that records are cleared at the circulation desk upon return of the materials.

5.6.2.3. Media. Video cassettes and disks may be borrowed for seven days; they may not be renewed. Sound recordings (“cassettes”) may be renewed twice.

5.6.2.4. Any library materials that are taken outside of the library reading rooms, e.g., to a classroom or faculty member's office, must be checked out. Members of the faculty should note that, with the knowledge of the Director of the Library, "library staff may enter a faculty member's office with use of the pass key to search for any fugitive materials" (Faculty Handbook, with 1986 revisions, 4.6.13).

5.7. What about renewals?

Renewals may be done in person, by mail, by phone, or preferably by e-mail (to glibrary@gcts.edu) or by internet (see instructions on the library home page). In any case you will need the bar code number. Renewals by phone are limited to six items at a time. An item may be renewed only if the borrower's accounts with the library are clear and no "hold" has been placed on the item. The general rule is that an item may be renewed twice. In exceptional circumstances, the circulation librarian may grant additional renewals. Note again: Videos, DVDs, and CDs may not be renewed.

5.8. What about recalls?

The circulation librarian may recall an item for the following reasons:

5.8.1. A library user has requested the item. Generally a borrower will be allowed use of an item for the original 28 day period.

5.8.2. The item is needed for a reserve shelf. Any item may be re-called immediately for this purpose.

5.8.3. The item is needed by the Technical Services Department.

5.8.4. Date due. The item must be returned to the library by the seventh day after receipt of the recall notice.

5.9. Where should checked-out materials be returned?

5.9.1. Library materials (including BTI and ILL) should be re-turned to the circulation desk.

5.9.2. Library materials checked out through an irregular circulation transaction should be returned directly to the staff person at the circulation desk.

5.9.3. Materials returned by mail or through a delivery service should be addressed to the Circulation Department. (Regarding insurance, see below under "What about Lost, Mutilated, and Unreturned Items?")

5.10. What about internal circulation?

5.10.1. General. Materials being used within the library need not be checked out, except restricted items (reserve, rare books, etc.). Circulation materials, including reserves, should be returned to the circulation desk. Reference books and periodicals should be placed in the designated reshelving areas.

5.10.2. Restricted. Upon application to a full-time staff member, individuals may sign out rare book room materials and other special collections items for use within sight of the circulation desk. They are to be returned when not in immediate use. If needed over a period of days, arrangements can be made for a closed desk reserve.

5.10.3. Carrels. Library materials kept at carrels must be checked out. Items not checked out are regularly reclaimed, and fines may be levied. Overdue items kept at carrels may also be reclaimed.

5.10.4. Guests. Guests are welcome to use library materials within the library reading rooms. Furthermore, a guest who does not wish to pay a fee for borrowing privileges but who does wish to do re-search within the library over a period of days or weeks may make application to the circulation librarian for a shelf for internal borrowing of library materials for a designated period of time. Materials will be checked out to the shelf.

5.11. What about reserves?

5.11.1. Reserves are materials set aside for restricted circulation, usually at the request of a teacher for the sake of students in a particular course. Any library user may sign out a reserve item, one at a time, for two hours. A list of items on reserve will be kept at the circulation desk and on the OPAC.

5.11.2 Classroom teachers are to observe the following policy as set forth in the Faculty Handbook (September 2000, p. 81-2):

Faculty may request through established channels in the library that up to 25 titles be placed on reserve for each course being taught in a semester or session. Journal literature and reference materials are not included in this total since they are already non-circulating materials and should always be available for use. The library staff will inform faculty of the schedule and process for requesting titles for reserve shelves.

The library requests that the faculty member (in person or through a secretary or Byington fellow) deposit items for reserve at the circulation desk.

5.11.3. Most items are returned to the stacks at the end of the course. So-called "permanent reserves" are limited to courses that are taught at least once a year. Items not checked out for a year will be returned to circulation.

5.11.4. The teacher, not the library, is responsible to observe copyright laws in connection with the use of photocopies which s/he places on reserve.

5.11.5. Reserves are kept in a closed area of the library. Request the desired item at the circulation desk.

5.11.6. Each reserve book may be kept for two hours. Normally materials must remain within the library and must be returned when not in use. The circulation staff will renew an item for an additional two hours if it has not been placed on "hold" by another class member.

5.11.7. Holds. Any student in the course for which an item is put on reserve may put a "hold" on it, which will put that person next in line, provided s/he is ready to check it out upon its return.

5.11.8. Extensions. Reserve items owned by the library may be checked out overnight, within two hours of library closing. They must be returned to the circulation desk by two hours after opening the next day that the library is open.

5.12. What about interlibrary loan (ILL)?

5.12.1. If a desired title relevant to course work at the seminary is not owned by Goddard Library or is checked out, the Library will seek to borrow it or request photocopies from other libraries for Gordon-Conwell students attending classes in S. Hamilton, faculty, trustees, and staff, as well as for individuals (usually visiting scholars) who have been specifically allotted this privilege by the director of the library. Others should ordinarily request service through their branch library (Boston, Charlotte, or Jacksonville) or their local public library.

5.12.2. Gordon College. If the desired item is available from the Jenks Learning Center at Gordon College, the user may be referred to that library.

5.12.3. Limits. In order to keep time spent on interlibrary loan within manageable limits, only six titles may be held at a time, except for Gordon-Conwell faculty.

5.12.4. Restrictions. ILL materials are due at Goddard Library on the date set by the lending library and are subject to restrictions set by the lending library.

5.12.5. Cost. Most ILL transactions are free, including many that involve photocopies. However, borrowers are responsible to pay Goddard Library for charges levied by other libraries, e.g. for photocopies or lending fees. Regarding charges for faculty members: Lending fees and fines "are the responsibility of the faculty member making the request" (Faculty Handbook, September 2000, p. 82).

5.12.6. Fines for overdue ILL items are stiff since Goddard Library's own integrity in the interlibrary loan system is taken very seriously (see below 5:13. What about Fines?)

5.12.7. Goddard Library as lender. We will lend through ILL to any responsible North American library.

5.13. What about fines?

5.13.1. Basic. The fine for a regularly circulating overdue item (including those loaned to CUME, Charlotte and Jacksonville) is 25 cents per day for each day overdue.

5.13.2. Recalls. The fine for an overdue recall item is $1.00 per day.

5.13.3. Reserves. The fine for an overdue reserve item is 50 cents per hour. The fine for an overnight reserve item is $5.00 per day.

5.13.4. ILL. The fine for an overdue interlibrary loan (ILL) item borrowed for a patron by Goddard Library is $1.50 per day, in addition to any fines imposed by the sending library.

5.13.5. Illegitimate borrowing. The fine for keeping a library item at a carrel without checking it out is $3 per item for reference, reserve, or periodical, $1 for a circulating book. The fine for taking one outside of the library without checking it out is $10 per item.

5.13.6. Limits. The maximum overdue fine per book is $10.00. Bills for unpaid fines and replacement costs totaling $50.00 or more will be forwarded by the circulation staff to the Accounting Department at the end of each semester (ca. April 15 and November 30) and applied to the borrower's account. Borrowers with unusually large fines may appeal to the director of the library for a reduction if circumstances warrant it. Checks should be made payable to Gordon-Conwell Theological Seminary and sent to the library.

5.13.7. Exceptions. None.

5.14. What about lost, mutilated, and unreturned items?

5.14.1. In the case of a borrowed item owned by Goddard Library that is overdue for six months, or lost, or mutilated, or mildewed, the borrower will be charged the replacement value of the item, plus a $15 processing fee, in addition to the $10.00 fine.

5.14.2. Borrowers are advised to insure adequately materials being returned to the library through the mail or other delivery services.

5.15. What about suspension of privileges?

5.15.1. In the event of abuse or non-cooperation, library privileges may be restricted or suspended by the Director of the Library.

5.15.2. Suspension is automatic for anyone owing the library more than $10.00.

5.16. What about branch libraries and distance learners?

5.16.1. CUME students may borrow in person or via the CUME librarian.

5.16.2. Charlotte and Jacksonville students may borrow by sending a request through the Charlotte library, to which the book will be sent and returned; or they may request an item by e-mail, telephone, or mail directly from Goddard in which case the book is mailed from and returned to Goddard.

5.16.3. Ockenga and Semlink students living at a distance may also borrow by mail.

5.16.4. In each case, except for thesis loans, the limit is six items outside Goddard Library at a time.

5.16.5. Goddard Library does ILL only for staff and students who can pick up and return the item here in person, but a librarian may be able to provide information on the location of items that we do not possess.

5.16.6. Keeping track. Want to know how many books you have out? When they are due? What you owe? Go to the OPAC home page, click on My Account, enter your identification number and your PIN (usually the last four digits of your identification number), and you will find the answers.

Back to Top

6. Special Library Services

6.1. Reference. Goddard library is happy to have a full time Assistant Librarian for Reference and Bibliographic Instruction as of July 1, 2005. S/he is easily accessible in the circulation area. Feel free to seek help.

6.2. Help in locating library materials. If you cannot locate an item listed in the OPAC, ask at the circulation desk. Missing library materials should be reported on missing book forms which are available at the circulation desk.

6.3. Carrels. Goddard Library has a number of carrels for which Gordon-Conwell students may sign, two or three to a carrel. Returning students are given first choice of carrels at the beginning of the school year. You are allowed immediate access to the carrel assigned to you during the hours that the library is open and the freedom to keep books and supplies there. These privileges are on a cooperative basis with your carrel partner(s). Any library patron may use an unoccupied carrel, but s/he will need to move if a person to whom it is assigned appears.

6.4. Photocopiers. Photocopiers are located on both levels of the library. The price is 10 cents per copy. The photocopiers will make change. A microform reader/printer is located in the library office (copies 15 cents). Please take care not to damage material being photocopied.

6.5. Access to other libraries. Faculty, students, and staff of Gordon-Conwell may use all the libraries in the Boston Theological Institute (www.bostontheological.org; see further the appendix below). The BTI courier service may be used to return books (please fill out the "BTI book transfer" form at the circulation desk). Faculty, students, and staff of Gordon-Conwell also may use the library at Gordon College (be sure to return GC books to the GC library).

Back to Top

7. Your Cooperation is Much Appreciated!

7.1. Please do not re-shelve books.

7.2. All library materials that are taken out of the reading rooms or that are kept at carrels must be checked out at the circulation desk.

7.3. Library users must maintain quiet in the library reading rooms and stairwells in order to foster a suitable environment for study.

7.4. Library users are welcome to use private computers in the library. They are to be operated quietly and with minimal distraction. Computers are in the library at the owner's own risk.

7.5. Take special care not to mark or damage library materials. Underscoring can be particularly distracting for subsequent readers.

7.6. Food and drink in the reading rooms are prohibited, except for beverages in closed non-spillable containers. Insect and rodent infestation could be damaging to collection materials.

7.7. Bare feet are not allowed by law.

Back to Top

8. Donations

Goddard Library is glad to receive donations of money or of books. Tips about collections becoming available are also welcome. Donations of money to the library should be directed to the Friends of the Library Account, which is a special fund spent at the discretion of the Director of the Library. A donation of $30 or more to the Friends Account entitles the donor to a library card. Checks should be made payable to Gordon-Conwell Theological Seminary. Gifts of any kind are acknowledged. If an appraisal is needed for tax purposes, by law it must be made by an outside party before the donation is made. Gordon-Conwell subscribes to the Evangelical Council for Financial Accountability Standards of Responsible Stewardship. It states that

Property or gifts in kind received by an organization should be acknowledged describing the property or gift accurately without a statement of the gift's market value. It is the responsibility of the donor to determine the fair market value of the property for tax purposes. The organization should inform the donor of IRS reporting requirements for all gifts in excess of $5,000.

Donors are referred to IRS Publication 448, Federal Estate and Gift Taxes; Publication 526, Charitable Contributions; and most especially Publication 561, Determining the Value of Donated Property (rev. 2000; see www.irs.gov). Gordon-Conwell is thankful for the participation of donors in helping to promote the mission of the library!

Back to Top

Appendix: Boston Theological Institute Library Committee Policy Statements

Adopted 19 November 1992

  1. INTRA-BTI LIBRARY BORROWING

    Circulating library materials may be borrowed by duly certified faculty, students, and staff of BTI member schools from any BTI member library in accordance with the borrowing regulations of the lending library.

    Patrons will be encouraged to determine the locations of books themselves, but librarians and library staff will assist in locating difficult to find works. Patrons will be further encouraged to borrow books in person. Where this is difficult or impossible, loans can be effected through the BTI messenger upon completion of a standard ILL request.

    General rules and guidelines for borrowing will be described in the brochure, entitled Boston Theological Institute Libraries: a Guide, and in The Boston Theological Institute Catalogue. Member libraries will also maintain a current written statement of their policies in their public service areas along with the current statement of BTI consortial policy, which is this document. This policy is equally applicable to duly certified faculty, students, and staff.
  2. RECOVERY OF CIRCULATED MATERIALS AND COLLECTION OF FINES.

    It is expected that those patrons making use of the privilege of borrowing from BTI libraries will have informed themselves of the lending policies of the libraries they use.

    Patrons will be notified of overdue material by the library from which the material was borrowed. The responsible authorities at the patron's home library will also be informed if bills for fines or replacement of materials are sent. Upon notification, the patron's home library will take steps to assist in recovery of borrowed materials or collection of monies owed. The patron owing money or holding overdue materials is expected to settle the matter directly with the library owed or whose materials are held.

    The lending library will notify the responsible authority at the patron's home library when the matter has been settled. Copies of further communication between the patron and the lending library will be sent to the patron's home library. Should no settlement be achieved, the patron's home library is finally responsible for any costs the patron incurred.

    As stated in the Boston Theological Institute Libraries: a Guide, the failure to pay fines or to return recalled materials can result in the loss of the individual's borrowing privileges at all BTI libraries. This policy is equally applicable to faculty, students, and staff.
  3. UNRETURNED MATERIALS AND CHRONIC OFENDERS.

    In dealing with unreturned materials and chronic offenders, unequivocal action may be necessary and sanctions may be applied to individual offenders, if it is agreed by both the lending library and the offender's home library that they are necessary. Sanctions applied to offenders, in order of severity, will be:
    1. To identify the offender to all member libraries and to monitor his or her usage.
    2. To request that all member libraries, other than the offender's home library, suspend the offender's borrowing privileges.
      The offender will be notified in writing by his or her home library of any action taken. The offender's home library will notify the other BTI member libraries when sanctions applied against any individual have been lifted. This policy does not preclude any further actions that member libraries may feel are necessary in order to correct an offense. This policy is equally applicable to faculty, students, and staff.
  4. RESERVE BORROWING.

    In extreme cases, BTI member libraries may agree to lend materials for reserve purposes to other BTI member libraries. Such materials may not leave the confines of the borrowing library. Prior notice of the intended use of the materials should be expressed in writing to the lending library.
  5. PHOTOCOPYING.

    A common pricing structure is desirable for photocopies made for and sent to BTI libraries by other BTI libraries. If such materials are supplied, and if there is a fee for those materials, the rates agreed upon are:
    20 cents per exposure, with a minimum charge of $3.00 per transaction, effective 1 January 1993.

Back to Top