Boston Staff Openings

Please email your resume and cover letter to: lmcphail@gordonconwell.edu

Part-Time Administrative Assistant to the Campus Dean

Position Summary:

Under the broad supervision of the Campus Dean, provides a full range of administrative and secretarial services to assist the Dean in accomplishing the goals and objectives of the Dean’s Office, and the mission of the Campus in general. This is a ½-time position.

Required Capabilities:

The incumbent must possess:

  • Soundly developed administrative, secretarial and clerical skills, including organizational and coordination skills.
  • Excellent skills in researching and reporting; writing and editing; and communicating in general.
  • Broad awareness of the range and content of Campus Dean’s responsibilities and duties, along with the clear recognition and significance of confidentiality in the activities of the Dean’s Office.
  • Ability to interact professionally and graciously with faculty, staff, students, board, and all the external relations of the Campus.
  • Clear understanding of the mission of the Boston Campus and the willingness to abide by the Community Life Statement of GCTS.
  • Skills to use MS Office and aptitude to learn to use other softwares as needed.
  • Bachelor’s degree or its equivalent, and preferably a 2 years experience as administrative assistant.

Key Responsibilities:

  • Communicates and coordinates on all aspects (e.g., calls, mails, emails, supporting documents, reservations, expenses, hospitality, etc.) of Dean’s public functions (e.g., meetings, appointments, recruitments, travels, speech engagements, teachings, events, etc.). Will often serve as the recorder of the minutes in meetings. (25%)
  • Maintains faculty records for the Dean and processes faculty teaching stipends. (20%)
  • Gathers data,writes, edits, transcribes, types, and organizes to assist the Dean in the production, publication and curation of documents and speechesof varied nature – administrative, public, legal, pastoral or academic. (45%)
  • Performs other duties as necessary. (10%)

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Registration Services Desk Assistant

Description:

Under the supervision of the Campus Registrar, this position supports the mission of the Boston Campus and the Registrations team by providing effective enrollment services to students (Registration Services) and outstanding customer service to the patrons of the seminary (Desk).

Qualifications:

  • BA degree or its equivalent, and demonstrated administrative skills to process academic records in higher education setting;
  • Full embracing of the mission of the Campus and the Community Life Statement of the Seminary;
  • Good communication and interpersonal skills in a multi-cultural work-environment;
  • Ability to coordinate customer service in various aspects of operation;
  • Focused attention to detail, and reliability;
  • Good working knowledge of the MS Office suite,and ability to navigate web for information related to the services of the Desk; ability to learn additional softwares as required by the position;
  • Prior work experience at a graduate school/seminary or school of theology preferred

Responsibilities: Desk (35%)

  • Monitors cameras, access to the building, and sign-in sheets; (10%)
  • Greets, answers and redirects all persons and phone calls that are non-registration related; (10%)
  • Handles the posting of posters, schedules, and messages on the board and Deskphone's answering feature; (3%)
  • Takes and relays messages; sorts mails; responds to queries from students, faculty, staff and seminary patrons; (3%)
  • Ensures knowledge of staff movements in and out of GCTS-Boston; (3%)
  • Maintains the Desk area, and the Copy/Mail/Supply Room; (3%)
  • Performs other duties as needed that may be assigned. (3%)

Responsibilities: Registration Services (65%)

1. Assists and/or advises students with Registration services by phone or in person for:(50%)

  • Online or in-person registration;
  • Add/Drop forms and Petitions;
  • Extension forms and Petitions;
  • Pass-Fail forms and Petitions;
  • Transcript Information online;
  • Directed Study forms and Petitions;
  • Academic Calendars;
  • Tentative and Finalized Course Schedules;
  • Online access to CAMS; Sakai, grades, and emails;
  • Class Cancellation Updates;
  • Class Re-Scheduling, exam re-scheduling;
  • Classroom Information;
  • Appointments with Academic Advisors;
  • Graduation application and processes;

2. Ensures all academic forms are available; (3%)

3. Assists with the issuance of ID CARDS every academic year, and with other Registration projects; (3%)

4. Works in cooperation with the Registration Assistant; (3%)

5. Works during regular office hours and during GCTS academic functions as needed or required,and as noted in the academic calendar; (3%)

6. Performs other duties as needed and required. (3%)

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