Hamilton Staff Openings

Please email your resume and cover letter to: lmcphail@gordonconwell.edu


General Maintenance Worker

Function: Under the broad supervision of Superintendent of Plant Operations, performs a wide variety of routine maintenance and preventive maintenance tasks independently and assists in the accomplishment of more complex maintenance, repair, custodial duties as assigned, moving or other jobs.

Capabilities Required:

The incumbent must have an aptitude and three to five or more years experience in the maintenance and/or installation of utility systems including experience in several of the following trades: plumbing, electrical, HVAC (air conditioning and heating), carpentry and the interest and ability to learn and become proficient in additional maintenance procedures.

Use of Capabilities: (Illustrated by typical activities)
  1. Performs routine and requested inspections of plumbing fixtures and components, identifies problems, performs minor repairs, reports problems not able to correct of which require planning, scheduling or parts procurement.  Assists in plumbing repairs.
  2. Performs inspections and other preventive maintenance tasks on boilers, pumps, water circulators, valves, fan controls and other system components. Performs minor repairs, reports major problems and/or potential problems and assists in the correction of it.
  3. Performs specified routine checks and inspections of air conditioning and air handling systems and related components; changes filters and belts; reports other problems, or incipient problems and assists in the correction of it.
  4. Collects and disposes of rubbish and materials set-aside for disposal.
  5. Makes minor carpentry repairs. Also assists with major cleaning projects and floor refinishing as assigned.
  6. Assists in snow removal and in periodic major cleaning projects and floor refinishing as assigned.
  7. Keeps all assigned equipment clean and in proper repair
  8. Clears routine clogs or jams in toilets, sinks, urinals, disposals and floor drains asneeded. Assists in the clearing of major sewer line blockages and repairs.
  9. Makes routine inspections and tests of electrical systems and components; routinely replaces light bulbs, fuses, light covers and other minor system elements; reports major recurring problems and assists electrician in the repair or replacement of system components and in the installation of new systems or equipment as required.
  10. Monitors environmental conditions and equipment used to control the environment in buildings and makes appropriate adjustment in thermostat or control valve setting and instructs occupants in maintaining desired comfort levels where appropriate.
  11. Accomplishes routine maintenance or other requests of all types as requested and approved; refers other verbal request to Physical Plant Office for appropriate action.
  12. Cleans, removes excess grease, rust or corrosion and when appropriate, paints or refinishes utility system components, building elements, vehicle components, tools or other items as needed and requested.
  13. Provides general assistance in maintenance, renovations and relocation of projects as desired.
  14. Receives, procures and/or moves supplies, furniture and equipment and performs other tasks as directed and required.
  15. Responds to emergency calls outside of normal working hours and participates in the rotating on-call schedule.
  16. Performs all work in a safe manner; cleans up debris when job is completed or at the end of the day; follows accepted safety practices and precautions; corrects or recommends corrective action for any unsafe conditions encountered or observed in a timely manner; safeguards GCTS tools from loss, unauthorized use and other degrading factors.
  17. Provides occasional assistance to custodial or grounds services and assists in projects in other areas within Physical Plant as needed.

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Senior Accountant

Position Summary: Under the supervision of the Assistant Director of Accounting Services, and working closely with the Accounting Associate (Accounts Payable), this position supports the Gordon-Conwell mission by ensuring all Accounts Payable for the Seminary are processed with appropriate internal controls and in a timely and accurate manner. This position also significantly assists with the Seminary’s budget management process.

Key Responsibilities:

  • Invoice and Expense report approval: Review expense reports and invoices that are submitted through the Seminary’s automated accounts payable system (Concur). For all unrestricted funds and some restricted funds, ensure GCTS Expense Policy is followed, proper account coding, levels of approval, and supporting documentation are included. Communicate with employees when issues arise and provide final approval for payment when all requirements and issues are complete. Report late expense reimbursements to payroll department for taxation. (25%)
  • Budget Process and Reporting: Assist with the annual budget preparation process by coordinating with Cost Center Managers regarding preparation of annual expense budgets. Generate and distribute timely, relevant, accurate and consistent financial reports to managers on a monthly basis. Coordinate the research and reconciliation of any accounting adjustments noted by managers or the Accounting Services Team. Perform analysis of budget data against actual data and pinpoint areas at high risk of going over budget. Communicate budget analysis findings to the appropriate parties. (15%)
  • Maintain master vendor file: Add new vendors in Concur and the accounting system (Blackbaud’s Financial Edge) and maintain all IRS Form W-9 tax information. Update vendors for address and banking changes. Review all vendors periodically and inactivate old vendors. (10%)
  • Concur training: Add and maintain users in Concur, and be the primary point of contact for all Concur issues. Provide Concur support to all faculty and staff on all campuses. Be available to answer questions, provide training and respond promptly to emails. (10%)
  • Research: Follow up on unpaid, missing and/or improperly processed invoices and expense reports and resolve issues. Contact payees with outstanding checks to obtain current address. Report stop payments on checks to the Senior Accountant (Cash Management), and void and reissue checks as necessary. (10%)
  • Credit card and monthly payment checklist: Monitor credit card activity and balances owed. Ensure all company credit cards are paid on time, employees are submitting timely expense reports for payment, and the company credit card clearing accounts are reconciled monthly. Maintain monthly payments checklist to ensure timely payment of utilities, leases and all other regular invoices. (5%)
  • Petty cash approvals: Review supporting documentation and account coding for all petty cash reimbursement requests, and provide final approval for payment. (5%)
  • Check runs: Provide oversight of the check runs twice a week and be available to perform all duties related to the check run when necessary. (5%)
  • IRS reporting: In January, review payment records for all vendors and prepare IRS Form 1099-Misc and IRS Form 1099-R tax schedules as required. (5%)
  • Year-end work: Determine payments that represent prepaid expenses for the following fiscal year and ensure proper recording in the general ledger. Assist the accounting department with other year-end needs related to the annual financial audit and any quarterly reporting. (5%)
  • General Ledger Entries: Assist in monthly reconciliation of subsidiary ledgers to the general ledger, including researching and resolving any issues in either ledger. Research accounting, tax, and/or other regulations to properly record seminary accounting transactions. (3%)
  • Other Duties: Provide occasional backup for Accounts Payable Associate and other support of the Accounting Services Team members. Other duties as assigned. (2%)

Required Competencies:

  • Accounting Skills: Demonstrate a strong understanding of proper accounting rules, processes, and internal controls surrounding the accounts payable function, budget process, and general accounting entries and be able to apply this understanding to Gordon-Conwell’s needs.
  • Planning, Organizing and Execution: Demonstrated ability to manage multiple tasks and complete them within deadlines. Take complete responsibility for accurate and timely vendor payments.
  • Communication Skills: Professionally interact with all levels of leadership, faculty and staff. Strong communication skills to respectfully question expenses without offending people. Skilled in providing training and support.
  • Adaptability: Ability to gain a thorough understanding of Gordon-Conwell’s automated accounts payable system, invoice and expense report policy and accounting cost centers and account codes. Proficiently utilize the report writer in the accounting system and be able to create custom reports for internal and external customers.
  • Self-motivation: Work independently and look for ideas for improved processes. Strive for accuracy and efficiency in the accounts payable function. Take a team approach when working with Accounting Services Team members.

Education and Experience:

  • Education: Bachelor’s degree in Accounting, Business, or related field, or equivalent experience.
  • Work experience: Minimum of three years increasing experience in an accounting department.
  • Skills: Strong attention to detail and understanding of accounting systems, and Microsoft Excel, Word, and Outlook.
  • Other Preferences: Strong communication skills and ability to work in a team environment.

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Dean of Students, Hamilton Campus

About the position: Under the guidance of the Dean of the Hamilton Campus, the Dean of Students is responsible for creating and maintaining a safe, healthy, and supportive environment and culture that synthesizes the intellectual, physical, social, emotional, and spiritual development of students in a holistic way. The Dean of Students primarily serves the Hamilton Campus of over 400 students, and supports the other three campuses as needed and appropriate. This individual designs, implements and evaluates strategies and programs that are guided by the student service philosophy of the Seminary for areas in housing and residence life, international students, campus safety, student association and community life/ethos, and is a designated member of the President’s Leadership Team.

Key Responsibilities:

Student Care/Development

  • Institutional Role: Ensures compliance and provides counsel to all Seminary campuses on various student services and student life issues.
  • Hamilton Campus: Provides counsel for students on a range of personal, spiritual and disciplinary matters, and when appropriate, refers students to other suitable persons, professionals or proper agencies as necessary. Provides leadership to the Pastoral Guidance Committee, which provides counsel and support to students and conducts informal hearings in addressing student matters that require disciplinary action and disciplinary matters.

Residential/Community Life

  • The Dean of Students helps to establish and develop a culture that encourages spiritual and character formation, and where diversity is encouraged. Serving as a role model of these characteristics, the Dean will cultivate an atmosphere where students learn to respect differences, take responsibility for their actions, and exercise leadership. To support this goal, the Dean designs, directs and coordinates programs and interventions to provide service to all students and their families, which promote quality of student life consistent with the Seminary ethos. Additionally, the Dean is responsible for recruitment, leadership and mentoring of apartment and dormitory Residence Life Coordinators (RLCs)
  • Serves as the Seminary’s primary person on call to respond to crises involving students. Serves as a member of the Seminary’s Crisis Management Team.

Programming

  • Collaborates with faculty in promoting student success and development through co-curricular events and other student activities. Coordinates the fall and spring New Student Orientations; serves as a member of the Commencement Committee. Manages, advises and counsels the Student Association and its various committees in planning and implementing student events.

Administration/Leadership

  • Leadership: Is responsible for leadership of the Student Life Team, which consists of International Student Services, Student Housing/Transitional Services and Campus Safety. Leadership shall include strategic planning, program assessment, and evaluation consistent with the Seminary ethos. Develops and manages annual budgets for Dean of Students Office; oversees budgets for departments within Student Life.
  • Policies and Procedures: Is responsible for the development, implementation and evaluation of policies and regulations of the Seminary as they pertain to students, including internal Seminary disciplinary procedures. Maintains and updates the student life section of the Student Handbook and provides counsel in the revision of the campus housing manuals, International Student Handbook, Out and About Handbook and the Campus Guide to Auto & Public Safety Regulations.

Compliance

  • Serves as Title IX Coordinator and Compliance Officer. Responsible for ADA compliance, including prompt handling of student inquiries, recommended accommodations and equitable resolution of complaints.
  • Other duties and responsibilities as assigned.

Qualifications:

Education:

  • A bachelor’s degree is required; a master’s degree in a theological discipline is preferred.

Experience:

  • A minimum of five years working in student affairs/higher education or related area is required. Experience at a Christian organization is preferred.
  • He/she must possess prior experience in developing, coordinating and directing student development at the undergraduate or graduate level. A solid understanding of and proactive approach to student development and student life services is required.

Core Competencies:

  • Communication and Interpersonal Effectiveness: It is very important that the Dean of Students be adept in strong empathy skills with an intuitive grasp of how to interpret human behavior. Must be at ease communicating and building rapport in a range of settings, with both individuals and groups.
  • Pastoral Care: Provide effective spiritual support and guidance that contributes to well-being of students, and that addresses concerns in a respectful and sensitive manner.  
  • Global and Multi-cultural Understanding: Having a demonstrated skill and effectiveness in leadership and in human relations with a sensitivity to and knowledge of multicultural issues and diverse student population needs are essential.
  • Collaborative Leadership: Demonstrated ability to work collegially and respectfully within a matrixed organization, and across all levels in the organization, from the President, to peers, faculty and staff across campuses and programs.

Commitments:

To Apply

Qualified candidates should send a résumé and cover letter detailing their interest in this position and Gordon-Conwell, and the attributes that uniquely qualify them for this role. Please include three professional references.

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Foreman, Building Maintenance and Remodeling

Function: 
Under the broad supervision of the Superintendent, Physical Plant, plans, schedules and coordinates the completion of assigned building maintenance and construction responsibilities utilizing assigned regular staff and/or student employees and his/her own personal efforts.

Capabilities Required:
The incumbent must possess skill and detailed knowledge of building construction, renovation and maintenance procedures including carpentry, masonry, painting and related trades; be capable of training, supervising and evaluating potential and assigned staff; and be able to estimate job material and labor costs as well as plan, schedule and effectively utilize assigned staff to complete routine maintenance and approved projects in a timely and efficient manner.

Use of Capabilities: (Illustrated by typical  activities)

  • Works from maintenance work orders and special requests by authorized seminary personnel;  plans work priorities; estimates time and costs; assigns work to building maintenance staff.
  • Advises concerned departments of project time and completion schedules; follows up to assure timely and satisfactory completion of projects.
  • Completes or causes completion of routine preventive maintenance projects; corrects and/or reports potential problems encountered and recommends appropriate courses of action.
  • Evaluates maintenance emergencies;  assigns emergency priorities; coordinates necessary action to minimize danger to persons and damage to property. (Emergency response after normal hours.)
  • Resolves priority conflicts by consultation with parties involved where possible; refers unresolved problems to the Superintendent or the Administrator.
  • Records the completion of assigned maintenance tasks and related information on job tickets, equipment cards or logs.
  • Provides furniture and equipment moving services and/or participates in same as needed or requested by proper authority.
  • Inspects seminary buildings and assigned tools on a scheduled basis to assure proper conditions and operations; corrects or supervises the correction of all observed deficiencies; prepares appropriate long range schedules for replacement or renovation of major building elements.
  • Participates in the selection of assigned staff; trains staff; assigns work; evaluates individual work performance; recommends appropriate recognition.
  • Participates in the performance of maintenance work as necessary and appropriate; submits time tickets to identify where his work time is applied.
  • Develops a secondary list of non-critical maintenance and renovation projects to assure productive ongoing work assignments for the building maintenance staff.
  • Defines and promotes safe practices by the building maintenance staff; encourages concern for the safety of personnel in the performance of all work;  promptly reports all accidents of himself or others.
  • Maintains and controls established inventories of tools, supplies and parts; orders additional materials as necessary; maintains tools in good working condition; keeps carpenter shop in clean, safe condition.
  • Provides additional maintenance services as appropriate or assigned.
  • Oversees snow removal around entryways of buildings.

Use of capabilities is characterized by a genuine concern for the condition of Gordon-Conwell buildings and for the operating effectiveness and integrity of building maintenance staff; and by his skill in estimating, scheduling and completing building maintenance work.

Authority

In the direction and control of assigned maintenance staff, authority is clear and direct, subject to established policies, procedures, schedules and budgets and the directives of the Superintendent and/or Administrator, Physical Plant.

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Part-Time Advancement Associate

Position Summary:

Under the broad supervision of the Director of Advancement Services, this position supports the mission of the Seminary and the Advancement Office by cultivating, soliciting and stewarding assigned current and prospective donors. The advancement associate will develop relationships with mid-level givers, encouraging them to deepen their participation and investments in the Seminary. This is a grant-funded, one-year, part time position, ending December 31, 2019.

Key Responsibilities:

  • Manage a portfolio of at least 25 mid-level donors assigned by the Advancement Services office using a relational moves-management approach:
    • With the Director of Advancement Services and Gift officer advisor, meet to plan a personalized approach for each assigned donor. 
    • Qualify the interest level of donors that we have little or no previous relationship with Gordon-Conwell
    • Cultivate a deeper relationship with current donors, with an eye toward increased giving and participation
    • Solicit new or increased gifts for the Education Fund and Partnership Program when appropriate in the relational cycle
    • Steward recent donors through personalized appreciation
  • Some travel may be required.
  • Document work with assigned donors, including notes on meetings and updates on the status of their relationship with the Seminary.
  • Perform other donor activities as may be required.

Accountability:

In bi-weekly meetings with the Director of Advancement Services and Gift officer advisor, the Advancement Associate will meet to review progress of the personalized plan for each assigned donor. Success will be measured by:

  • Ability to meet agreed upon, reasonable goals for increased giving from assigned donors.
  • Ability to engage and improve relationships with assigned donors.
  • Ability to identify and cycle out donor prospects that are not interested at this time.
  • The creation of timely reports on donor interactions.

Professional Expectations

  • Ability to get along with peers, maintain a positive and constructive attitude while planning and solving problems.
  • Protect the mission, goals and values of the organization.

Required Education and Experience:

  • Successful current or past participation in the Partnership Program at Gordon-Conwell.
  • At least 2 years of experience fundraising at any level.
  • Ability to use an online platform to manage assigned records and record donor interactions.

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