Hamilton Staff Openings

Housing Office Assistant - Part-Time

Function: Reporting to and under the direct supervision of the Manager of Housing and Transitional  Services and as a member of the Student Life Services Team, coordinates and administers Housing and Guest Room services for students, departments and guests of the Seminary, as well as other administrative tasks as required by the Manager of Housing.

Capabilities Required:

  • The incumbent must possess the following:
  • Basic administrative, general office and computer skills, including word processing and database management ( e.g., MS Word, Excel primarily)
  • Considerable ability to relate to students, staff, faculty in a warm and friendly manner
  • Good oral and written communication skills
  • Able to work well in a team environment
  • Ability to be flexible and handle many tasks simultaneously
  • Ability to maintain the highest level of confidentiality
  • Detail oriented
  • Sound judgment

Use of Capabilities (Illustrated by typical activities):

  • Guest & Commuter Housing
  • Maintains guest housing calendar for North Wing, guest apartment and any available commuter housing.
  • Receives and makes reservations, cancellations, etc.
  • Completes paperwork and distributes to appropriate departments
  • Completes monthly billing to departments and off-campus guests.
  • Tracks key return and key replacement requests.

Apartment and Dormitory Housing Administration

Assists the Manager of Housing with the following:

  • Processes applications (includes sending out acknowledgement letters, adding to computer and maintaining the wait list)
  • Correspondence: Receiving and responding to phone and mail questions and inquiries regarding housing.
  • Coordinates the flow and control of housing deposits, refunds and keys.
  • Assistance with assignments for on-campus housing.
  • Preparation of move in and move out packets.
  • Filing and maintaining student housing records.
     

Please email your resume and cover letter to lbowerman@gcts.edu.

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Admissions Representative

Function: Under the supervision of the Dean of Enrollment Management and the immediate direction of the Assistant Director of Admissions, the Admissions Representative implements programs to identify, recruit, and enroll prospective students.

Capabilities Required:

The incumbent must possess exceptional interpersonal skills; solid communication skills (both oral and written); administrative, organizational and coordinating abilities; intimate knowledge of the Seminary- its history, mission, publics, programs, short and long-range plans, strengths and weaknesses; understanding of the academic, personal and spiritual capabilities required for theological training; and competency in personal computing (including typing, ability to attain specific technical aptitude and utilize it effectively); and be available for 3-5 weeks of travel per year. A bachelors degree is required. Gordon-Conwell alumni and/or students near the completion of their Gordon-Conwell degree preferred.

Use of Capabilities: (Illustrated by typical activities)

  • Schedules and conducts recruitment visits to campuses, churches, and conferences nationally in accordance with the overall recruitment strategy. Works to identify key recruiting sites on a national scale, and plans travel to selected schools.
  • Interviews prospective students who visit the campus and responds to questions from phone and email inquiries.
  • Work with the Admissions Office staff in coordinating the efforts of recruitment and admissions, with special concern for the efficient use of technical tools needed to accomplish that task (including the admissions modules of the CAMS system, Excel, web, email, etc.).
  • Assists in “transition services” for incoming students. This includes identifying off-campus housing, as well as other opportunities that assist students in making the transition to the South Hamilton campus.
  • Assist in planning and implementing recruitment /enrollment management events such as Discover Gordon-Conwell and spring/fall orientations.
  • Through oral and written communication, follow-up with inquirers and applicants to ensure their timely progress through the admissions process.
  • Submits formal and informal reports to the Director of Admissions and the Dean of Enrollment Management as required to apprise him/her of recruitment projections, status of inquiries, status of applicants, travel schedules, effectiveness of recruitment events and activities, and other matters related to the recruitment and admissions process.
  • Assists in the management and reviewing of special scholarships, including the Merit-based Scholarship, Partnership Program, The Graham Scholarship, The Trustee Grant, Ambassador Scholarship, The International Student Scholarship and The Michael Haynes Scholarship.
  • Provides other appropriate related services as required or requested.

Please email your resume and cover letter to lbowerman@gcts.edu.

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