Position Summary: Under the broad supervision of the Director of Communications and Marketing, will assess traffic needs in order to properly delegate projects to team members based on current workload. Will also act as lead writer/editor for the majority of seminary publications.
Skills Required: Strong writing, editing and organizational skills; must be detail oriented and have a proven record of self-initiation and follow-through; and the experience and ability to interact professionally with, administration, faculty, staff and students. Bachelor’s degree in Communications, English, Writing or related field and 2-3 years experience or equivalent combination of education and experience required. Strong facility with computers required; facility with Mac technology preferred; project management experience helpful.
1.) Act as Lead Project Manager for all Communications and Marketing projects
- Keep all departmental projects moving smoothly
- Maintain contact with internal clients, communicating project progress
- Through consistent contact and institutional understanding, anticipates internal client needs before they ask.
- Continue to improve traffic system and project management process
- Work with Director to balance workload and advocate for appropriate project timelines
- Manage and code invoices
- Maintain workload data for reporting
2.) Write and edit various pieces for print publications, seminary website and electronic communication.
- Write and edit a wide variety of publications for external and internal use, such as brochures, manuals, flyers, invitations, programs, handbooks, manuals, posters, forms, business cards and other printed items.
- Maintain faculty publicity files, write and distribute faculty biographical sketches and photographs, as needed.
3.) Serve as internal liaison for NetCommunity email communication campaigns
4.) Coordinate Contact & Annual Report mailing list with Advancement Department.
5.) Perform all other related duties as required or requested by Director.
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Function: Under the direction of the Vice President for Finance and Operations/Chief Financial Officer is responsible for leading the seminary’s human resources, payroll and student employment functions for all campuses, and developing and administering human resource, payroll and student employment policies, programs and services in an equitable and legally sound fashion, which are in alignment and in keeping with the mission and objectives of the seminary. Serves on the President’s Leadership Team and as Salary Administrator for staff employees, Plan Administrator for all benefit plans, and as a resource to leadership, supervisors and employees on all human resource, payroll and student employment matters. Effectively leads and represents the Office of Human Resources and strives to develop and maintain positive employee relations and build community in support of the educational activities and mission objectives of the seminary.
Capabilities: The incumbent must possess a thorough understanding of the fundamental principles of human resource management supported by advanced training, experience and education (Bachelor’s degree or SHRM certification preferred), as well as 10 or more years of management and supervisory experience and relational leadership abilities. Must be an adept communicator (verbal and written) and possess advanced employee relations skills necessary to deal effectively and graciously with members of administration, the Board of Trustees, staff, faculty, students, and general public; be capable of handling matters pro actively; be able to maintain and protect issues of confidentiality; be proficient in Microsoft Office Suite as well as HRIS/Payroll system technologies (ADP Workforce Now preferred); possess expertise in all aspects of benefits administration; have an acute awareness and comprehension of federal and state labor and benefit laws and regulatory compliance, as well as a full understanding of seminary policies and objectives. Must be in agreement with the GCTS Statement of Faith, Community Life Statement and Mission Statement.
Use of Capabilities (Illustrated by typical activities):
- Develops, modifies, recommends and applies human resource policies and procedures. Handles communicating and interpreting these policies and procedures to employees. Ensures consistent application of all policies to provide for fair and equitable treatment of all employees to limit the seminary's exposure to potential liability and to foster positive employee relations.
- Ensures compliance with all state and federal labor laws and regulations including, but not limited to the FLSA, FMLA, OSHA, ADEA, COBRA, ADA, Civil Right Acts, EEO, IRCA of 1986,IRC and PPACA. Handles developing policies and management practices in conformance with these statutes and oversees the filing of necessary governmental and agency reports.
- Directs the employment program at the staff level including overseeing the recruitment, interviewing and selection of candidates for all exempt and non exempt positions. In conjunction with the Assistant Director of Human Resources and hiring manager, selects final candidate and approves (with the VP/CFO) all offers of employment. Ensures that seminary policies on equal employment opportunity and non discrimination are upheld in relation to the employment function, while striving to meet the seminary’s desire for improved diversity of our workforce.
- Serves as Plan Administrator for all benefit programs; liaisons with plan representative, negotiates rates, designs benefit plan structure and handles communication with employees. Ensures seminary benefit programs are cost effective, competitive, clearly communicated, administered in an equitable manner, and meet employee recruitment and retention goals. Oversees the administration of these plans in accordance with applicable laws and regulations.
- Ensures there are stream-lined and integrated systems and information sharing between human resource, payroll, student employment, accounting and seminary-wide functions – to improve efficiency and effectiveness, reduce redundancy and improve the access to HR services and resources.
- Involved in all aspects of performance management, disciplinary and termination issues as it relates to consistent application of policies, fairness, documentation and assisting supervisors in effectively handling performance difficulties and setting standards for improvement. Assists in employee retirement planning by providing guidance and resources on pertinent issues.
- Oversees the performance appraisal system. Develops new system and procedures as appropriate and works with supervisors in managing employee performance.
- Works with the administration in creating and sustaining positive employee relations, communication, involvement and spiritual development. Handles employee concerns, suggestions and grievances. Provides effective employee assistance as required or requested for resolution of problems and to enhance the morale of seminary staff. Orchestrates periodic All Staff Meetings on the Hamilton campus.
- Administers the staff salary administration program; ensures the integrity of the system, oversees the maintenance of job descriptions, and manages the evaluation of new or revised positions for placement in the salary grade structure; maintains the salary grade structure and recommends changes as appropriate. Develops and implements strategic compensation systems for staff to support the seminary's short and long-range objectives.
- Oversees the Payroll management function to ensure accurate, timely and efficient processing of pay for all faculty, staff and student employees.
- Broadly oversees the student employment function. Develops, in conjunction with the Assistant Director of Human Resources, student employment policies and procedures to fulfill student staffing needs of seminary departments and to aid in the recruitment and retention of seminary students. Creates pay standards, employment guidelines and systems to ensure efficient information flow between seminary offices and equity between student employees and departments.
- Broadly oversees the service award program for staff, faculty and administration. In conjunction with the HR/Payroll Administrator, develops annual budget, manages the gift selection and ordering process, and provides opportunities to appropriately recognizing employee service.
- Responsible for designing and executing a training program for supervisors and staff employees to educate employees, to facilitate the development of skills required by seminary objectives, ensure legal compliance, and to assist in the overall motivation, development and retention of employees.
- Provides guidance in the area of health and safety. Oversees the workers' compensation insurance program ensuring the required filing of accident and injury reports, and reports to the Department of Industrial Accidents.
- Handles all appropriate budgetary issues for the human resources cost center, and resources the development of annual budgets for benefit program expenditures.
- Leads, mentors and evaluates Human Resources Team members: the Assistant Director of Human Resources and the HR/Payroll Administrator. Leads weekly team meetings and sets individual and team-based goals for continuous improvement.
- Develops short and long-range human resources plans and objectives, work group policies and procedures, while striving for continuous team improvement in all areas.
- At the President’s discretion, may support the work of the Executive Compensation & Institutional Benefits Committee of the Board of Trustees under the guidance of the President and Committee Chair.
- Performs other related duties as assigned or requested.
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