Hamilton Staff Openings

Please email your resume and cover letter to: lmcphail@gordonconwell.edu

Admissions Representative

Position Summary:

Under the supervision of the Director of Admissions, this position supports the mission of the Seminary and the Admissions team by implementing programs to identify, recruit and enroll prospective students for Gordon-Conwell’s main campus in South Hamilton, Massachusetts (the only campus with students living in seminary dorms and apartments).

Key Responsibilities:

  1. Building relationships and assisting prospective students throughout all phases of the enrollment cycle (inquiry through enrollment).
  2. Schedules and conducts recruitment visits to campuses, churches and conferences nationally in accordance with the overall recruitment strategy. Works to identify key recruiting sites on a national scale, and plans travel to selected schools.
  3. Interviews prospective students who visit the campus and responds to questions from phone and email inquiries.
  4. Work with the Admissions Office staff in coordinating the efforts of recruitment and admissions, with special concern for the efficient use of technical tools needed to accomplish that task (including the admissions modules of the CAMS system, Excel, web, email, etc.).
  5. Assists in “transition services” for incoming students. This includes identifying off-campus housing, as well as other opportunities that assist students in making the transition to the South Hamilton campus.
  6. Assist in planning and implementing recruitment/enrollment management events such as Fall/Spring Open Houses and spring/fall orientations.
  7. Submits formal and informal reports to the Director of Admissions and the Vice President of Enrollment Management and Marketing as required to apprise him/her of recruitment projections, status of inquiries, status of applicants, travel schedules,
  8. Effectiveness of recruitment events and activities and other matters related to the recruitment and admissions process.
  9. Assists in the management and reviewing of special scholarships, including the Merit-based Scholarships, International Student Scholarships, the Partnership Program, the ISBCE Scholar Program and other scholarship awarding.
  10. Provides other appropriate related services as required or requested.

Required Competencies

  • Exceptional interpersonal skills
  • Solid communication skills (both oral and written)
  • Comfortable speaking with people on the phone
  • Strong attention to detail
  • Administrative, organizational and coordinating abilities
  • Comfortable working independently and as a part of a team
  • Intimate knowledge of the Seminary-its history, mission, publics, programs, short and long-range plans, strengths and weaknesses (or ability to learn)
  • Understanding of the academic, personal and spiritual capabilities required for theological training
  • Demonstrated ability to relate effectively with diverse populations
  • Competency in personal computing (including typing)
  • Experience using a Customer Resource Management (CRM) or data base software
  • Valid driver’s license
  • Be available for travel 30-50% of the time
  • Willingness to work evenings and weekends as needed
  • The ideal time commitment for this position would be a minimum of two years.

Education and Experience

  • Bachelor’s degree experience is required
  • Gordon-Conwell alumni and/or students near the completion of their Gordon-Conwell degree preferred
  • Consultative sales, retail, marketing, restaurant server or event planning experience is helpful

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Part-Time Administrative Assistant, Masters in Counseling Program (MACO)


Under the direct supervision of the Administrator of the MACO Program by performing a variety of critical office duties and providing essential support to the Administrator and Department in meeting program goals. The assistant must nurture a personal faith in Christ and execute the Seminary vision, values adhering to the GCTS Statement of faith, mission, and Community Life Statement. This position is an important member of the MACO Departmental team by providing efficient, essential office administration and excellent service to both prospective and current students, faculty, staff and other individuals as needed. Due to strict confidentiality this position is not available to a current Gordon-Conwell student. 

Capabilities Required:

The Assistant must possess solid administrative skills, including excellent written and verbal communication skills, proficiency with Microsoft Office including Word and Excel, as well as the ability to learn new software (such as Concur, Filemaker Pro, Q Local etc.). A top priority for this position is the ability to multitask and have strong computer skills. In addition, applicants need to have a basic knowledge of and skills in the counseling field in general and the Gordon-Conwell program specifically, and an ability to maintain strict confidentiality,

Use of Capabilities:

Current Students:

Maintain records of each students’ clinical placement, number of hours completed, and site supervisor evaluations as well as maintaining records of student evaluations of the field site and site supervisor (provide documentation of supervisor and student evaluation).

Process all practicum & internship paperwork, ensuring all forms are turned in and accurate in a timely manner. Ensure proper amount of practicum & internship packets are available for students at all times. Make copies as needed.

Develop and maintain prospective and current student confidential files.

Responsible for the development and maintenance of current and alumni student databases on Filemaker. Upkeep of MACO Sakai portal. 

Work with the Administrator to provide students with essential professional information, such as current licensing procedures, liability insurance, professional memberships and affiliations.

Support the Program Administrator in preparing for New Student Orientation, Practicum/Internship Orientations, Graduate Student Forum and communicating with students through emails and letters as needed.

Process testing as needed for courses or ordination requirements. Maintain proper amount of psychological testing supplies at all times for MACO, D.Min., and Assessment Course students. Work with Assessment course faculty to arrange proper procedures for the administration and processing of students’ testing. Prepare folders with testing materials as requested by professor. 


Attend counseling department meetings and maintain minutes of the meetings. Be sure to follow up on tasks assigned.

Assist faculty in negotiating the online learning environment and other teaching needs including printing letters of recommendation.


Answer incoming calls and emails including applicant, student and community requests for information.

Assist in maintenance of office equipment and ordering office and classroom supplies as necessary.

Daily office tasks, such as pick up and distribute office mail, make copies for MACO Administrator & Office as needed, respond to all phone calls and email requests.

Coordinate payment of purchases by MACO Department, including completing purchase orders and securing any necessary approvals/signatures.  Keep records of all transactions.

Perform other related duties as assigned by Administrator and MACO faculty.

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