Hamilton Staff Openings

Administrative Assistant to the Office of the Vice President for Academic Affairs and Dean of Faculty (Part-time 20 hours/week)

Position Summary:  Provides a broad range of administrative, clerical, and financial services to the Vice President’s Office to support the wide range of responsibilities and events required of this office. This person’s responsibilities dually report to the Assistant and the Vice President.

Responsibilities:  This position is directly accountable to the Assistant to the Vice President, under the broad guidance of the Vice President, and has the following areas of responsibility with appropriate authorizations given by the Vice President:

Office of the Vice President for Academic Affairs Responsibilities:

1. Serves as back-up to the Assistant; taking initiative to assist general inquires of those visiting the office as well as providing follow up responses as authorized.  Serves as the primary contact for internal and external visitors & calls in the
absence of the Assistant. (20%)

2.  Assists in event and forum planning during the academic year including preparing
& distributing electronic advertisements, tracking RSVP’s and coordinating as well as double checking all details with appropriate departments especially Housing, Physical Plant & Media Services; attend Baccalaureate and Commencement Committee meetings (spring) in concert with the President’s Office as directed. Helps with any additional arrangements for receptions and special events as assigned by Assistant and Vice President. (20%)

2.  Coordinates with VP Assistant & Registration for preparing & tracking adjunct contracts and stipends under the direction of the V. President for Academic Affairs. (20%)

3.   Tracks Faculty Course Loads & processes stipend requests for HAM faculty overloads as authorized. (10%)

4. Submits and tracks faculty expense reimbursement requests for their           
travel and computer funds. (10%)

4. Manages room and housing requests for speakers, adjuncts & campus guests in the Retreat House apartment or other available accommodations. (10%). 

5. Handles expense reports and related items for the Office of the Vice President in accordance with financial service accounting guidelines. (10%)

6. Ensures accuracy of completed work by seeking appropriate authorizations and double-checking as required. Other duties as requested by the Assistant to the Vice President and by the Vice President.

Skills Required:  The incumbent should possess the following skill set:

• Soundly developed administrative, secretarial, and clerical skills including organizational and event coordination skills gained through education and/or experience
• Clear recognition of the significance of confidentiality in handling all
private & sensitive information.
• Willingness to accept instruction as well as discernment in independent work
• Comprehension of range and content of the Vice President’s  responsibilities and duties, especially in academic concerns
• Financial acumen related to sound accounting practices
• Ability to work well within a collaborative team environment
• Ability to relate in a gracious and hospitable manner to the various constituencies of the Seminary
• Command of Microsoft Office Suite desktop applications required
• Bachelor’s degree preferred.

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Administrative Assistant to the Office of the President (Part-Time 20 hours/week)

Position Summary:  Provides a broad range of administrative, clerical, and financial services to the President’s Office to support internal and external activities.  This person will be dually mentored by the Executive Assistant and the President.

Responsibilities:  This position is directly accountable to the Executive Assistant to the President, under the broad guidance of the President, and has the following areas of responsibility with appropriate authority:

Office of the President Responsibilities:

1. Assists in event planning during the academic year including preparation of meeting materials, guest lists, name tags, and seating roster for the Board of Trustee meetings (thrice yearly); attend Baccalaureate and Commencement Committee meetings (spring) in concert with the President’s Office and the Academic Affairs Office as directed. Helps with arrangements for receptions and special events as assigned by the Executive Assistant. (20%)

2. Handles all travel arrangements for the President. (20%)

3. Handles all expense reports and related items for the Office of the President in accordance with financial service accounting guidelines. (15%)

4. Serves as back-up to the Executive Assistant to accept and screen incoming telephone calls, opens/distributes mail, and correspondence making appropriate referrals and appointments; answering basic inquires, and initiates correspondence as authorized.  Serves as the primary contact on external and internal calls regarding the President’s schedule in the absence of the Executive Assistant. (12%)

5. As requested, assists in editing materials going out of the President’s Office including correspondence, reports, etc.; ensures the accuracy of completed work.  Prepares documents for mailing and other distribution. (10%)

6. Composes and distributes community memos from the President’s Office and orders/sends flowers and other gifts as appropriate. (8%)

7. Manages room and housing requests for campus guests in these areas:  Bell 114 apartment, Retreat House apartment, and Wilson House (8%). 
8. Maintains office supplies and organizes the storage closet for the President’s Office. (7%)

9. Produces and mails letters of appreciation to graduates’ churches, families, and friends; prepares regalia orders for Trustees participating in Commencement and coordinates their storage with Physical Plant. (5%)

10. Maintains the working files and notebooks for the President’s Office. (2%)

11. Other duties as requested by the Executive Assistant to the President and by the President.

Skills Required:  The incumbent should possess the following skill set:

• Soundly developed administrative, secretarial, and clerical skills including organizational and event coordination skills gained through education and/or experience
• Comprehension of range and content of the President and the Board of Trustees responsibilities and duties, especially where they overlap
• Financial acumen related to sound accounting practices
• Ability to work well within a collaborative team environment
• Clear recognition of the significance of respecting confidentiality in daily interactions
• Ability to relate in a gracious and hospitable manner to the various constituencies of the Seminary
• Command of Microsoft Office Suite desktop applications required.
• Bachelor’s degree preferred.

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Manager of the Shoemaker Center for Church Renewal

Position Summary: Under the broad supervision of the Dean of Doctor of Ministry & Ockenga Institute, and the direct supervision of the Director of Operations, this position supports the mission of the Seminary and the Shoemaker Center. Coordinates administrative functions related to a wide range of programs developed for pastors, students, and lay learners.  Qualified candidates will also be able to affirm and support the mission and vision of the seminary.

Key Responsibilities:

1. Event Coordination and Administration:  Maintains Shoemaker Center calendar of events. Oversees and implements logistical planning and execution of all Shoemaker Center events and programs and other approved events being supported and facilitated by the Shoemaker Center. May include tasks such as: speaker invitation and contract, registration setup, communication with constituencies about upcoming programs, program evaluations, schedules, volunteer coordination and coordination with service providers within seminary. Plans appropriate budget for events and programs (analyze past attendance, price points, timing, etc). Maintains online database (events, alumni/ae), in partnership with DoO and IT department. Maintain accurate records of the expenses for SC and related events, including end-of-event summaries. When unable to assist directly with a non-SC event, serves as a consultant, providing training for event coordinators on setting up registration pages and file templates and checklists that can be used for program logistics. Coordinates payment requests with DMinOI Travel & Expense Coordinator. In partnership with the DoO, coordinates the variety of tasks needed for continuing education venues. Oversees lay education initiatives.  (35%)

2. Program Development and Implementation: Within Shoemaker Center for Church Renewal: In collaboration with the Dean of DMinOI and the DoO, strategically assists in planning events, programs, and resources for local church pastors and lay leaders using comparative analysis to help determine best offerings that fits in line with the vision and mission of the Shoemaker Center. Develops strong, mutually supportive relationships with speakers, students, outside vendors, and other Gordon-Conwell staff & faculty.  Assists in designing events with lead speakers/guests and collaborates on design of full event. Communicates appropriately with constituents on a regular basis, encouraging further and deeper connections within the seminary community. Collaborates with the Dean of DMinOI and the DoO in future development and prioritizing of programs for continuing and lay education initiatives such as the Dimensions of the Faith certificate program, the Life & Ministry Diploma Program and Foundations in the Faith, especially with a focus on alumni/ae in close coordination with the Alumni Office.
With other seminary centers and constituencies and with external clients: Consults on design of events, providing marketing research support as needed. Assists the Dean of DMinOI and DoO in giving final approval for any assistance given to additional programs or contract groups outside of regular SC programs/events.
(35%)

3. Marketing and Communication Strategist: Develops and implements marketing strategies for Shoemaker Center resources, in collaboration with DoO and Director of Marketing & Communications. Oversees announcements via social media and website event and page updates. Coordinates the process of producing promotional materials (brochures, posters, web, and conference notebooks), in collaboration with the Marketing & Communications Department. This includes but is not limited to gathering information, graphic design, and printing. Oversee processes related to resource sales. Oversees the maintenance of Shoemaker and related web pages. Oversees online store functionality with events and products information in cooperation with the Communications Department and the Financial Office. (15%)

4. Supervision of Team and Operations: In collaboration with the DoO and in partnership with other Coordinators within the Doctor of Ministry & Ockenga Institute, oversees the work of support staff, coming in the form of student workers, both dedicated and non-dedicated to certain tasks, creating a more shared services approach with all branches of DMinOI. In collaboration with the DoO, generate contracts and maintain relationships with guests, constituents. (10%)

5. Hospitality: Create a warm, inviting, and informative environment for all OI events and programs. Maintain schedule for Ockenga Library and Atrium, upholding balance of needs within DMinOI and rest of seminary. (5%)

6. Perform other duties as necessary.

Required Competencies

• Administrative Skills: Soundly developed skills within administrative tasks. Competency in Microsoft Office is required (Word, PowerPoint, Excel, Publisher), advanced computer processing a benefit (web editing, Raiser’s Edge, InDesign, Photoshop, etc.). Detailed oriented, especially in relation to managing multiple tasks. Work independently. Proven ability to manage tight deadlines.

• Relationship Building and Leadership: Proven track record of building relationships across departments and outside the organization to ensure positive outcomes. A warm, welcoming, hospitable spirit that puts guests at ease and sets an example for the team.  Proven ability to collaborate and foster a team environment.  Well-developed leadership skills and administrative, supervisory, and organizational abilities. Demonstrated commitment and significant involvement in the New England church context.

• Communication and Interpersonal Effectiveness: Must have strong written and verbal communication skills and be able to communicate in a manner that allows information to flow freely and smoothly in order to perform job responsibilities in a timely fashion.

• Strategic and Creative Thinking: Demonstrated ability to implement long-term and short-term strategies to accomplish department and institutional goals.  A talent for creative thinking and problem solving.

• Analytical Skills: Ability to analyze, interpret and evaluate data in order to make data-driven decisions and report to leadership.

• Knowledge and Discernment: Value broad impact that extension and continuing education will have in local churches, missions’ agencies, the seminary community, and in the fulfillment of the Great Commission. Understanding of a variety of cultures and ethos and ability to act as a liaison and advocate for both the student and the seminary.

Education and Experience

• Preference of a minimum of three years of previous experience in event management and complex environments, or relevant experience in another field. Successful team participation is required.
• Strong proficiency with Microsoft Excel and Word. Experience with InDesign or other similar design software package is preferred but not required.
• Bachelor’s degree or equivalent combination of education and experience required

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Associate Dean of Hispanic Ministries Program 

Position Description: Under the general guidance of the Dean of DMIN & Ockenga Institute, this individual will oversee and carry out the varied duties needed to facilitate and grow the Hispanic Ministries Program. The Associate Dean will expand the program by cultivating and maintaining key strategic relationships with influencers of prospective students, including denominational leaders. This individual will work collaboratively with the Dean to set academic goals, objectives and standards, and will oversee all academic functions at HMP teaching sites. Additionally, the Associate Dean will be responsible for identifying and vetting qualified adjunct faculty members. Working in collaboration with the HMP Admissions and Program Coordinator and the Director of Operations, this role is also accountable for establishing and meeting enrollment goals, management of annual operations budget, including fundraising, and supervision of team and operations. Qualified candidates will be at least bilingual (English-Spanish required). Qualified candidates will also be able to affirm and support our statement of Faith and the mission and vision of the seminary.

Key Responsibilities:

·      Academics: Lead in the implementation of academic policies and curriculum review, including the review of course syllabi to ensure academic integrity. This position has faculty status and the incumbent will teach in the program as needed and administratively feasible, as determined by the Dean of DMIN & Ockenga Institute. Responsible for identifying and recruiting qualified faculty members in accordance with standards outlined in the Faculty Handbook. In cooperation with the Director of Operations, will maintain files for faculty members according to internal department standards.  Will teach two courses, one of which must be in The Hispanic Ministries Program. (35%)

·      Strategic Planning & Strategic Relationship Building: Assess individual, institutional and societal needs for adult theological learning in the context of the Hispanic American Church and least-served international populations. Develop goals and objectives to meet the assessed needs, and design educational programs to achieve agreed upon goals and objectives. In partnership with the HMP Admissions and Program Coordinator, create a strategic plan to achieve annual student recruitment goals. Expand the influence and name recognition of Gordon-Conwell by leveraging key relationships with an emphasis on recruitment. Develop and maintain strong relationships with key influencers of prospective students (e.g., denominational leaders, alumni, NaLEC, NHCLC, GCTS faculty, campus ministry leaders, etc.). (20%)

·      Oversight and Execution of Admissions, Enrollment and Operations: Provide leadership for the execution of strategic recruitment plans. With support of the Director of Operations and the HMP Admissions & Program Coordinator: develop annual marketing and recruitment plans which detail efforts to be taken to achieve each year’s recruitment goals, oversee the evaluation of qualified applicants for admission, and provide final evaluation for admissions decisions. Additionally, partner with team to manage relevant processes and people to ensure effective operation of the Hispanic Ministries Program. Ensure faculty contracts are issued in a timely manner; build and maintain relationships with off-site locations for HMP classes, etc. Maintain compliance with accrediting body regulations and federal laws pertaining to off-site education. (20%)

·      Fiscal Stewardship: Develop and manage the annual HMP operating budget of HMP. Ensure fiscal stewardship by partnering with the Director of Operations and HMP Admissions and Program Coordinator to ensure internal standards are maintained, funds managed to meet budget plan. Cultivate relationships with key donor prospects (both individuals and foundations) to raise funding in support of the operating budget, and to build the HMP scholarship fund. (15%)

·      Enrollment Management: Ensure students’ program scheduling and career goals are met. In collaboration with Director of Operations and HMP Admissions and Program Coordinator, ensure faculty are given appropriate administrative support. Administer departmental and institutional policies and procedures as established in keeping with current standards. (10%)

·      Serve as a member of the President’s Leadership Team.

·      Perform other duties as necessary.

Competencies:

·      Relationship Building and Administrative Leadership: Proven track record of building relationships across departments and outside the organization to ensure positive outcomes. Demonstrated ability to collaborate and foster a team environment.  Well-developed administrative leadership skills and supervisory abilities. Demonstrated commitment and significant involvement in the urban, multicultural Church.

·      Knowledge and Discernment: Understanding of the academic, personal and spiritual capabilities required for theological training. Significant experience within a variety of cultures and ethos, specifically within the Hispanic American Church, and ability to act as a liaison and advocate for both the student and the seminary. Ability to discern an applicant’s readiness for and fit within the seminary. Ability to guide current students through intricacies of obtaining degree within a reasonable timeframe. Maintaining the highest level of confidentiality.

·      Communication: Must be bilingual at very least (English-Spanish required). Must have strong written and verbal communication skills and be able to communicate in a manner that allows information to flow freely and smoothly in order to perform job responsibilities in a timely fashion.

·      Strategic and Creative Thinking: Demonstrated ability to design and implement long-term and short-term strategies to accomplish department and institutional goals.  A talent for creative thinking and problem solving.

·      Analytical Skills: Ability to analyze, interpret and evaluate data in order to make data-driven decisions.

·      Financial Acumen: Ability to set and manage a multi-faceted financial model to promote and manage the HMP Program.

Education and Requirements:

·      Strong theological educational background; PhD in a relevant theological or administrative higher educational discipline required.

·      Minimum of five years of previous Administrative and teaching experience in higher education, preferably in a post-graduate educational institution, or other relevant complex organizations. Proven track record of successful team leadership and administration is required.

·      Ability to travel 10% to 15%, (4 to 6 weeks) to domestic and international locations.

·      Strong proficiency with Microsoft Excel and Word; experience with student information systems a plus.  

To apply please email a formal curriculum vitae and a cover letter to Lbowerman@gcts.edu

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Manager of Communications and Marketing

Position Summary:

Under the broad supervision of the Director of Communications and Marketing, the Manager of Communications and Marketing will plan, research, write and edit a wide variety of material to promote the mission of Gordon-Conwell. They will also manage the Communications & Marketing office project flow, from reception of new jobs to completion, and act as liaison with the campuses and programs that utilize Communications & Marketing services. The ideal candidate will be a self-starter who is able to multi-task in a deadline-driven environment.

Key Responsibilities:

Writing/Editing (50%): 
 
1. Writing: Write a wide variety of pieces, including, but not limited to, letters, marketing collateral, articles (for seminary Magazine Contact, as well as Annual Report) and web, blog and email copy. Must have ability to research and interview for original projects, as well craft text from material provided by institutional offices. Maintain and update the seminary’s editorial policy. (25%)

2. Editing: Review, proofread and edit materials produced by the Communications & Marketing office, as well as the wider seminary community. Encourage adherence to seminary’s editorial policy and institutional brand. (20%)

3. Planning: Working with departments and campuses, research and discover great story ideas for promotion of the seminary. (5%)
 
Project Management (40%):

4. Manage projects from internal clients (35%) Act as lead project manager for all Communications & Marketing projects. Manage project flow, from initial request to completion. Collaborate with seminary campuses and departments to ensure smooth procedure and establish realistic expectations. Will effectively manage projects based upon Communications & Marketing office resources and maintain workload data for reporting.

5. Manage traffic and project management process and system. (5%) Evaluate project management system and process and, working with Communications and Marketing team, work to continually refine. 
 
Perform other duties as necessary. (10%)
 
Required Competencies: 
 
Communication: Must have excellent writing, editing and proofreading skills. Portfolio of previous work is required. Must be able to clearly and effectively communicate with various constituencies, in individual and group settings, in a decentralized environment. Will be able to write in several voices, including institutional and for senior leadership. The ideal candidate will be able to understand the seminary’s brand and craft compelling messaging from a variety of sources.  Attention to detail is vital for this position.  
 
Prioritization: Must be able to prioritize and complete multiple projects in a deadline-driven environment. Will be able to create a system that is standardized, yet allows flexibility for unforeseen projects. Can proactively work with team members to foresee possible problem areas. Will exhibit exemplary interpersonal skills working with seminary campuses and departments. 
 
Education and Experience:
At least three to five years’ experience in Writing, Editing, Communications or related position, preferably in a higher education or non-profit setting.  
Bachelor’s degree in English, Journalism or related field, or equivalent experience. 
Project Management experience. 
Facility with Adobe InDesign and Photoshop a plus.

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Instructional Designer and Technologist

Job Summary: Reporting directly to the Dean of Enrollment Management, this South Hamilton based position is responsible for the research, deployment, support and maintenance of Educational Technology for the Department of Educational Support Services.   Responsibilities include faculty training and orientation in Instructional Technology, assistance with the use of Educational Technologies in, and maintenance of, courses in all delivery modalities, and coordination with IT and Media Services for the maintenance and support of users with respect to learning and distance communication technologies.

DUTIES:

Faculty Training and Professional Development

• In support of ATS standards and Institutional Mission, serves as a one-to-one and group trainer for faculty.  Coordinates professional development seminars in educational technologies and campus technology and information systems.
• As necessary, constructs asynchronous/self-paced online training materials to provide instruction for faculty members and students.
• Establishes and taps into peer networks of Educational Technology and Faculty development leaders of similar institutions.
• Converses with and relates collegially to faculty of all disciplines knowledgably, with general knowledge to how technical resources relate to their specific areas of research and teaching.  Facility with graduate-level theological vocabulary preferred.


Research and Innovation

• Provides vision for innovation in the core academic mission of GCTS. 
• Maintains an incessant awareness of latest technological advances that pertain to education, telecommunication, LMS, and Consumer Electronics used by students, staff, and faculty.  Develops a nuanced understanding of the impact of new technology on Seminary constituents, and is able to give on-demand executive summaries to the administration and staff in these areas.
• Conducts periodic reviews of contracted services and service levels relative to performance and institutional requirements.
• Participates in Educational Technology panels, committees, and communities to understand trajectories and opportunities in Technology with key dependencies for the school.  (ie. Sakai Open Source, Nercomp, etc.)

Educational Technology & Design

• Maintains the Semlink+ model for credit bearing graduate level courses.
• Captures, edits, and creates graphics for high-quality video learning materials, including lecture capture, scripted shots, and narrated PowerPoint/Keynote.
• Tracks content consumption, and optimizes hosting & DAM solutions for course media across multiple vendors.
• As directed, ensures the systematic evaluation and upgrading of technological resources and learning materials consistent with the learning goals of theological scholarship.
• Periodically reviews all published educational materials for ADA, FERPA, and Copyright law compliance.

Required Skills and Knowledge:

Technical

• Advanced understanding of LMS usage, with specific experience and a solid understandings of the nuances of Sakai.
• Familiarity with specific tools in the Sakai environment including Voicethread and BigBlueButton.   Familiarity with Kaltura video platform.
• Advanced knowledge of video and audio editing platforms, preferably Adobe Creative Suite.  Ability to conform to a uniform asset labeling and storage convention, as well as knowledge of storage system architecture and best practices in archiving multimedia assets. 
• Able to provide support training on basic OS and features of Mac and Windows platform.  Deep understanding of mobile platforms, and “App” ecology.
• Familiarity with ticketing systems as used by the IT Service Desk.
• Trainer level intimacy with Office – Word, Excel, PowerPoint, Outlook.  Familiarity with iWork- Pages, Numbers, Keynote. 
• Web Design familiarity with JAVA, CSS, HTML 5.0, ePub standards.  Facility with WebDav and FTP, understanding of LDAP authentication and Exchange / Active Directory services.
• Knowledge of video streaming formats and services, including ability to navigate encoding and player functionalities, with understanding of idiosyncratic nature of video hosting and streaming for mobile device consumption.
• Ability to apply an understanding of Universal Design Principles, Intellectual Property Rights, Copyright law, FERPA, and ADA guidelines.


Interpersonal and Communication

• Ability to collaborate and serve in a team environment. This position requires collegiality and regular collaboration with Media and IT coworkers across multiple locations.
• Ability to proactively and assertively communicate effectively both orally and in writing, including interactions with customers, IT and Media Services. Ability to communicate with non-technical students, faculty and staff.
• Experience working in a decentralized, multi-location organization strongly preferred.
• Ability to research and propose technology solutions for current and future technology needs to Dean of Enrollment Management
• Ability to travel up to 10%, as requested, for campus support visits regionally and out of state.

EDUCATION AND EXPERIENCE

• BA required in fields of Education or Technology, or commensurate experience.  Graduate work in related field strongly preferred.
• 5-7 years Software Developer or Trainer / Curriculum Development / Educational Technology experience required.  Experience with graduate programs preferred.
• Candidates with experience in lay or clergy local church ministry, para-church ministry or missionary work (anticipated paths of most graduates) will be given special consideration.
• Experience with Administrator-Level privileges in LMS and other school systems preferred.
• Experience in cross-cultural contexts.
• Participation in professional associations and user groups preferred.
• Higher education or non-profit experience preferred.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  The principal duties, responsibilities enumerated are all essential job functions.

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Part-Time Overnight Campus Safety Officer

Shift Saturday Overnight 11:30 pm to 7:30 am

Function:

Under the direct supervision of the Director of the Department of Public Safety, Campus Safety, a campus safety officer is responsible for enforcing the rules and policies of the Seminary, patrolling the building, grounds and perimeter of the campus to identify and prevent conditions and conditions hazardous to persons and property and to maintain the personal safety and security of the faculty, staff, students, visitors, and the public.

Basic uniforms are supplied at the expense of the Campus Safety Department.

The physical requirements for this job include walking long distances and standing for long periods of time. While patrolling the premises, the incumbent must be able safely to climb stairs and ladders, enter enclosed mechanical/equipment areas of buildings, and walk on roofs of buildings.

The environmental conditions of this job include working outdoors under all weather conditions.

A Campus Safety Officers is typically assigned to one of three shifts, but may be required to work on other shifts to meet operational needs. Because the Campus Safety Department provides services around the clock, 365 days a year, working on weekends and holidays and overtime is a requirement. This position is essential to the operation of the seminary, and may be required to be on-call and report to work during off-hours and during periods of inclement weather, including times when the seminary is officially closed.

Capabilities Required:

1. Candidates with a police and/or military background are preferred.

2. Candidates must be mature, responsible and able to remain calm and make decisions under pressure. They should have demonstrable interpersonal skills and the ability to interact with a variety of personalities and situations.

3. Candidates must be able to maintain the strictest confidentiality in conformance with federal, state, school and department standards.

4. Candidates should have and maintain active certifications in CPR and First Responder. If they do not, they must agree to participate in the first available certification class offered.

5. Should it become a job requirement, candidates may also be required to become certified in the use of pepper spray and/or the expandable baton.

6. Candidates are required to attend any mandatory departmental meetings.

7. Candidates are expected to abide by the Seminary Community Life Statement and comply with all Seminary rules and regulations.

8. Candidates must have a valid and active driver’s license.

9. Some maintenance or building/mechanical background is preferred.


Use of Capabilities (as illustrated by typical activities)

1. Patrol campus on a regular basis and in a random manner.

2. Perform periodic and random interior and exterior checks of all the buildings on the property. Points of access, such as doors and windows, shall be checked and verified that they are operating as intended, closed and/or secure. Mechanical systems, such as boilers and electrical rooms, inspected for safe and normal operation. Note and report any safety or operational problems for appropriate action.

3. Inspect building for fire and/or safety code problems and report same for remedial action utilizing the seminary’s maintenance reporting system, School Dude.

4. Educate the community about school policies and procedures and enforce the same.

5. Respond to requests for public service and/or assistance (for example, lock-outs from rooms or vehicles, assisting guests arriving on campus, etc).

6. Respond to calls for medical or psychological assistance.

7. Investigate suspicious persons or vehicles and report as necessary.

8. Maintain an accurate and complete log of shift activities and generate reports as appropriate.

9. Assist at various school functions as needed, such as graduation, conferences, etc.

10. Performs communication and shift operation duties.

11. Follows, communicates and enforces the policies and procedures of the security department and seminary.

12. Is responsible for security and authorization of restricted access keys. (i.e. ensuring the key boxes are secure in the Campus Safety office at all times)

13. Assesses and resolves issues impacting the operations of the life/safety systems.

14. Assesses and communicates issues affecting the operations of the computer-based security systems (i.e. CUME CCTV access from Campus Safety Office, parking data base).

15. Informs and works with other departments regarding any safety and security situations in their areas.

16. Responds to and investigates unusual events or incidents and provides follow-up.

17. Responsible for timeliness and accuracy of daily patrol sheets, incident and accident reports.

18. Coordinates emergency responses, and is responsible for the safety of faculty, staff, students, visitors and the public.  Coordinates with outside agencies, such as Hamilton and Wenham Police and Fire departments, Massachusetts State Police, Essex County Sheriff’s Department and Lyons Ambulance Service, as needed.

19. Is accountable for all Campus Safety/seminary equipment on their respective shift.

20. Participates in continued training of campus faculty, staff, and students including fire, security and lockdown drills.

21. Provides proactive interaction with visitors and employees.

22. Informs, educates and works with other department managers to insure that all safety and security issues are resolved.

23. Works with Department of Public Safety Director and coordinates security efforts for special events.

24. Provides special security assistance for other departments of the seminary as required.

25. Ensures security and verification (DETEX Security Patrol) of seminary assets.

26. Candidate must be willing to assist with minor maintenance responsibilities as assigned by the Director of Physical Plant and complete training with the Physical Plant department to learn and understand the operation of building systems.

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