SAP Policy - Gordon Conwell
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SAP Policy

Satisfactory Academic Progress (SAP) Policy

Students must be in good academic standing to remain eligible for federal aid. Satisfactory academic progress will be reviewed once a year after the submission of spring grades and will be measured on qualitative and quantitative standards.

*Please note: Financial aid may not be disbursed until SAP has been evaluated.*

Qualitative Standards:

Students must maintain the required GPA for graduation published for their respective degree program.

Quantitative Standards:

(1) Pace of Completion. Students must complete at least 67% of all attempted credits. This is calculated by dividing the cumulative number of credits completed by the cumulative number of credits attempted (including any failures, transferred, or withdrawn credits).

(2) Maximum Timeframe. Students may continue to receive aid until they (a) complete graduation requirements for their program of study, (b) attempt 150% of the number of credits (including any failures, transferred, or withdrawn credits) required for their program of study, or (c) reach the point where they cannot earn the number of credits necessary to complete their program of study within 150% of required credits for the degree, whichever comes first.

Review Results:

Financial Aid Termination. Students who are not meeting the minimum satisfactory academic progress standards will become ineligible for federal financial aid and will have their financial aid eligibility terminated. They will be notified by the Financial Aid Office of their termination status and will have the opportunity to submit a SAP appeal letter.

Your SAP appeal letter should address the following:

      • The reason why you failed to make satisfactory academic progress
      • A description of any special circumstances to be considered that relates to this failure and if there have been any changes in these circumstance that would assist in making satisfactory academic progress and
      • The plan of action to make and maintain satisfactory academic progress

Financial Aid Probation. Students who have successfully appealed the termination will be placed on Financial Aid Probation and will be notified by the Financial Aid Office. This status will allow the student to receive financial aid for one additional term.

If during the appeal process, it is determined that it is impossible for the student to meet the minimum satisfactory academic progress standards after one term, then the institution and the student may agree upon an academic plan to monitor the student’s academic progress for more than one term. The academic plan will outline the necessary steps for successful completion of the student’s degree requirement. The institution will use the academic plan as a benchmark for satisfactory academic progress for the length of time specified in the academic plan. Students who fail to fulfill the requirements of the academic plan will become ineligible for financial aid.

Regaining Eligibility:

Students whose financial aid was terminated due to the lack of satisfactory academic progress may choose to enroll without benefit of financial aid. If the standards are met, financial aid eligibility is restored for subsequent terms of enrollment. Students should consult with the Financial Aid Office if they have questions about this policy, the appeal process, or reinstatement of financial aid eligibility.

*The Director of Student Financial Services will have primary responsibility for the interpretation and enforcement of this policy.*


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